Photo of CCF Building

FAQ for Faculty Regarding On-Site and Remote Observations at the CCF (Level I)

On-Site Observation

I would like to have my students conduct observations at the Center for Children and Families.  How do I get started?

Faculty should fill out the On-Site and Remote Observation Request Form (Level I), and submit it to Dr. Maureen Fitzpatrick, the University Liaison to the Center for Children and Families.  This can be placed in her mailbox at SBSB 3222, or submitted as a PDF e-mail attachment.

How much time in advance should I submit the request form?

Please submit your request at least 2 weeks prior to when you would like to start your observations.

Do I need to accompany my students when they observe at CCF?

If your students are observing as a group, you should be there to accompany them.  However, the center is not set up to have more than 10 students observing at any given time.  If you would like to bring more than 10 students at one time, you many fill out a request form to reserve the on-site classroom, and then have students go out to observe in groups of 10 at a time. 

Many professors choose to have their students do their observations on their own, and in this case, you do not have to accompany them.  However, the center is not able to schedule students individually.  Instructions on how to schedule students are given below.

I want to send students to observe at the CCF on their own.  What is the procedure for scheduling observation dates and times for these students?

The center does not have the personnel to schedule individual students.  As their instructor, you will need to have students sign up for a date and time to observe with you.  This master schedule can be e-mailed, or sent by campus mail, to Jody Taylor, the Director of the CCF, prior to their observations.  Please instruct your students NOT to contact the center directly, except for emergencies.  Students who are not scheduled will be turned away.

When are observations permitted?

Observations are permitted Monday-Friday between 8:30 a.m. -11:30 a.m.  This is the optimal time for students to observe children in the classroom.  After this time, children are having lunch, napping, or scattered around on playgrounds.  On a case-by-case basis, some observations may be permitted after 11:30 a.m..

How many students are permitted to observe at one time at CCF?

CCF prefers that no more than 10 students be in the center at any one time to observe.  In addition, please inform you students that no more than 3 students should observe a given classroom at one time.  Exceptions can be made on a case-by-case basis.  If you want to bring larger groups, refer to the information above under “Do I need to accompany my students when they observe”.

Can I use the classroom that is located at the center?

To reserve the classroom at CCF, submit the on-line Classroom Request Form.

Are there any forms that students need to bring with them?

Yes!  Students need to bring a signed copy of the Student On-Site and Remote Observation Requirements Form.  Students who do not have this form with them will not be allowed to observe.  In addition, if students are observing without being accompanied by their instructor, students should also bring a copy of the approved and signed Faculty On-Site and Remote Observation Request Form (Level I).  Many instructors find it useful to post these forms on Moodle so that students can download them.

Are there any other instructions that I should tell my students?

Please be sure that students are fully aware of appropriate conduct and dress, as well as the other requirements given in the Student On-Site and Remote Observation Requirements Form.   They should also be encouraged to bring earphones (such as iPod earphones), since earphones are limited at the center. 

Where can students and faculty park while visiting the center?

Students and faculty are not allowed to park at the center, since spaces are limited and a special permit is needed.  Students may park at Parking Lot K (next to the Sprinter station), or any of the parking lots around University Village.  It is a short walk from there to the CCF.

Why are there so many requirements for observing at the Center for Children and Families?

We very much want to encourage students and faculty to use the CCF for observations, and believe that it provides a wonderful and unique opportunity for students to observe children in their “natural habitat.”  We want to make this process as easy as possible.  However, our primary responsibility is to protect the welfare of the children who are enrolled at the center.  We feel that these requirements will help to ensure that these children are protected. 

If I have other questions, who should I contact?

For questions regarding observation procedures, contact Dr. Maureen Fitzpatrick, University Liaison to the Center for Children and Families.  For questions regarding the center itself, contact Jody Taylor, the Director of the Center for Children and Families.

Remote Observation

What is remote observation?

Each classroom at the CCF contains two camera and four microphones that can be accessed through your smart classroom on campus to observe CCF children remotely.  Please keep in mind, that these observations are somewhat limited and that the clarity and audibility can be somewhat poor.

I would like to use remote observations in my class. How do I get started?

Faculty should fill out the On-Site and Remote Observation Request Form (Level I), and submit it to Dr. Maureen Fitzpatrick, the University Liaison to the Center for Children and Families.  Be sure to place a check next to “remote observation”.  This can be placed in her mailbox at SBSB 3222, or submitted as a PDF e-mail attachment.  The University Liaison will then notify IITS, and IITS will issue a special password that will allow the faculty member to access the remote observation cameras from their smart classroom.

How much time in advance should I submit the request form?

Please submit your request at least 2 weeks prior to when you would like to start your observations.

Can I record the remote observations to use at a later date?

Students or faculty may NOT make recordings of any remote observations without submitting an Institutional Review Board (IRB) proposal.  Please contact the University Liaison for more information if you would like to record remote observations.

Do students need to fill out any forms for remote observations?

Yes!  Students need to sign the Student On-Site and Remote Observation Requirements Form.  This form should be given to the University Liaison. 

Are there any other instructions that I should give to my students for remote observations?

To protect the confidentiality of all parties concerned, please emphasize to students that while they are observing to refrain from commenting on children, teachers, or classroom activities.  Even the most innocuous comment can be misinterpreted.   As an additional measure of protection, please ask your students to disclose to you in advance if they know, or think they may know, the identity of any of the children they will be observing.

If I have other questions, who should I contact?

For questions regarding observation procedures, contact Dr. Maureen Fitzpatrick, University Liaison to the Center for Children and Families.  For questions regarding the center itself, contact Jody Taylor, the Director of the Center for Children and Families.