If you are traveling (locally, in-state, out-state, and internationally), you need to notify the Chemistry Department as soon as possible. In general, travel expenses incurred without prior authorization will not be approved by the Provost for reimbursement. “After the Fact” travel requests are expected to be rare and only under extenuating circumstances that are out of the traveler’s control to be considered for approval.
To be able to get approval from the Department Chair, Dean and Provost, you must follow the following deadlines to ensure the approval of the travel paperwork:
Failure to allow the listed deadlines may result in delay in paperwork and may not be authorized for reimbursement.
Please fill out the following form to submit your travel information and estimates (please overestimate your expenses). If you have no expenses to claim pleas type N/A. You will also be emailed a copy of your submission. If you will be claiming any mileage expenses you must complete the Defensive Driving course in order to receive reimbursement. You can complete the course online (http://www.csusm.edu/etc/). Please follow the instructions per the Risk Management Website to recieve certification. Submit a copy of the certification to firstname.lastname@example.org. In addition please submit copies of all travel estimates (i.e. airfare, car rental, lodging) to email@example.com after completing the online travel form. For more information please visit the Travel Website.
For Faculty, please complete the Absence From Class Form if you will be missing any classes during your travel. In addition please email Amy Huboi (firstname.lastname@example.org) and the Department Chair notifying them of any arrangements that will be made during your absence.
Please complete the following forms and return them to Amy Huboi for all International Travel. Please note that International Travel request require 5-6 weeks for approval and signatures. For more information regarding international travel please see the Travel website.
Once all documentation has been submitted and prepared you will be contacted to sign the paperwork. Please note that all requests must be submitted within a reasonable amount time for processing and for signatures.
In order to begin the reimbursement process please turn in all itemized reciepts (and receipt form if used) and any other supporting documentation (i.e. name tag, agenda) to Amy Huboi. Once the paperwork is completed you will be contacted to sign the final document. Once the final travel claim is approved and submitted to accounts payable you should anticipate a refund within 2-4 weeks.