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Clery

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current faculty, staff, and students and notice of its availability to prospective students, faculty, and staff.

The report includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The Jeanne Clery Act is named in memory of 19-year-old Lehigh University freshman Jeanne Ann Clery who was raped and murdered while asleep in her residence hall room on April 5, 1986.

Who must report crimes?

California State University encourages all members of the campus communities to contact UPD when they have been the victim of or have witnessed criminal actions. The Clery Act requires certain individuals that are designated as Campus Security Authorities (CSAs) to promptly report allegations of Clery qualifying crimes that occur within a campus’ Clery Geography reported to them for inclusion in the ASR.

Campus Security Authorities include: campus police or security departments; individuals responsible for security; individuals/offices designated to receive crime reports; and any other official with significant responsibility for student and campus activities (including residence hall directors, coaches, faculty advisers, student life coordinators, etc).

CSA’S are required to report certain criminal offenses that have occurred on-campus, in student housing, on public property immediately adjacent to campus and at other university owned/controlled buildings that are separate from the main campus. Schools must also make a good faith effort to obtain statistics from local police for the same reportable locations.

How to Report

For statistical purposes, all CSAs are required to promptly report to the Clery Director or designee crimes, including hate crimes, which are reported to them in their capacity as CSAs, to help inform whether a timely warning or emergency notification to the campus community is warranted. CSA’s report to the Clery Director or designee include, if known:

  • The crime that was reported and the information provided
  • The exact location where the crime occurred
  • The date and time the crime occurred
  • Any witness and perpetrator information
  • Victim information, unless the victim requests confidentiality

In the event the victim does request confidentiality, enough information must be obtained and provided by the CSA about the criminal incident to prevent over-reporting or “double-counting” of the incident.

CSAs are not responsible for determining authoritatively whether a crime took place, only to report the information promptly to the Clery Director if the CSA receives an allegation of crimes that are reported to them in their capacity as a CSA.

CSAs should make the victim or third party they are in contact with aware that UPD and Title IX make both confidential and non-confidential resources available that may be helpful to victims or witnesses of a crime and encourage them to utilize the resources available.

Process:

If the reporter does not request anonymity then make a direct report to the University Police Department by calling 760-750-4567.

If the reporter requests anonymity then the CSA can honor this request by completing the Clery Incident Report form (download).  Complete the form as thoroughly as possible and then immediately send to Katy Rees, Clery Director, at katyz@csusm.edu.

To request a training or for any questions concerning the Clery Act and reporting, please contact Katy Rees, Clery Director, at 760-750-4947 or katyz@csusm.edu.