Faculty, Staff, Student Ambassadors

Be a part of the May Celebration!

The Commencement Office invites all faculty, staff, and campus partners to join us as we celebrate graduates during one of the happiest celebrations hosted by the University! The Commencement Office utilizes Sign-Up Genius to help organize participants and time slots available. Each shift will be dependent on ceremony time and participants will be notified of the information sessions prior to Commencement. Help us make this a memorable experience for our graduating Cougars!  Below you will find out information on how to participate in the May Commencement Ceremony.

Faculty Participation

Commencement Staff Participation

Faculty Participation

• Faculty Sign-up Form

  Sign-Ups are through SignUp Genius.

  Faculty Sign Up Link

   

• Faculty Training

  Faculty Marshal  training will be held before the event. Dates, times and locations will be emailed to those who signed up.

• Faculty Check-In and Parking

  All Faculty participating in the Commencement ceremonies must check in by scanning the QR code at the Clarke Field House (or manually signing in). Please arrive 15-30 mins early so that you have enough time to dress into regalia, snack, and get to your lineup on time. Please also account for traffic. 

  Please park in Parking Structure 1.

  Commencement Faculty Checkin QR Code

• Faculty Attire

  Regalia Rental and Purchase

  All faculty participating in commencement will be responsible for providing their own regalia to wear during the commencement ceremonies. Faculty must wear ceremonial regalia during the commencement ceremonies. Faculty will NOT be permitted to participate in the processional or sit in the faculty seating area if they are not in the appropriate decorum.

  Please note that purchasing your regalia will be a personal expense and not be reimbursed by the University. Additionally, departments may not purchase regalia as a supply for their department.

  For questions regarding department expenses, you may contact and/or work with your department support personnel.

• Snack & Meals

  Pre-packaged snacks and boxed meals will be served to those that sign-up for  Commencement. Snacks and Meals are based on those that sign up via SignUp Genius. There will be designated areas and times to have a break and eat.

  Snacks and Meals are on a first come, first served basis. Supplies may be limited and we encourage all to sign-up via Signup Genius so that we may have the appropriate head count for snacks and meals.

  All Faculty and Staff are encouraged to bring a refillable water bottle.

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Commencement Staff Participation

• Commencement Staff & Student Ambassador Sign-up Form

  The Commencement Office is utilizing Signup Genius to manage Commencement Staff Signups.  The Commencement Staff Sign-up Form will be organized by tabs according to area in Sign-up Genius. 

  Commencement Setup and Teardown

  Alternate Viewing Area - USU Ballroom	Graduate Line-Up and Check-in - Softball Field
  Guest Ticketing/Security - Mangrum Track Gate 6 & 4 Hospitality - Hunter Gym, Clarke Field House	Guest Assistance/Seating - Mangrum Track & Field Stage - Mangrum Track & Field
  IITS and MPS ONLY	University Communications ONLY

  Please note that we try to accommodate all requests, but if there is a position that requires additional assistance, you could be placed there to assist. We thank you for your understanding and for your participation during the Commencement Ceremonies!

  Any participating represented staff members will be compensated for modifying their schedule to participate with equivalent time off, please speak with your supervisor for more information.

• Commencement Staff Information Session

  May 9th, 2024. Location is TBD

  *Commencement Staff will be encouraged to wear their Commencement Polos from previous years or their department shirt or polo/Blue CSUSM shirt. Unfortunately, we were unable to order additional Commencement Polos this year due to budget cuts. 

  We will have a stock of limited sizes on the day of commencement ONLY for those that do not have a Commencement Polo.

• Check-In and Parking

  Please arrive 15-30 minutes prior to the start of your assigned shift and check-in by scanning the QR codes at the Grand Salon, Clarke Field House. if you do not have a device that is able to scan the QR codes, you have the option to manually sign in/out.  

  You will then be directed to go to your assigned location by your shift start time. You may check your email for the Signup Genius confirmation/reminder of the area in which you signed up for. Please make sure you make proper arrangements to allow for travel time and possible traffic delays. Please park in Parking Structure 1.

  Commencement Faculty and Staff Checkin/out QR Code

• Shift Times
  Please note that end times are approximate times. Shifts will end when ceremonies conclude and all clean-up or re-set is complete.
• Attire

  Commencement polo shirt with dress slacks, khakis, or jeans (no holes) with comfortable shoes. If you do not have a commencement polo from previous years, you may wear your department shirt/polo or blue CSUSM gear. Please take into cosideration the weather for the day.

  We will have a stock of limited sizes on the day of commencement ONLY for those that do not have a Commencement Polo.

  Weather Forecast

• Snacks & Meals

  Pre-packaged snacks and boxed meals will be served to those that sign-up for the May Commencement. There will be designated areas to have a break and eat. Snacks and Meals are on a first come, first served basis. Supplies may be limited and we encourage all to sign-up via Signup Genius so that we may have the appropriate head count for snacks and meals.

  All Faculty and Staff are encouraged to bring a refillable water bottle.

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