ROLE OF THE CLUB ADVISOR

The University requires that all campus-recognized clubs have a Club Advisor (faculty or staff) whose responsibility is to provide guidance and support to the organization.

Club Advisors are volunteer faculty and staff members who, out of interest and dedication, give their time and talents to extracurricular programs. The selection and term of Club Advisors is the responsibility of club members. The Center for Student Involvement must be informed of these choices.

The time commitments and demands serving as a Club Advisor are outweighed by the special relationships that you establish with club members. To witness the maturity, emotional and educational growth of students that you have nurtured and guided is most satisfying and indispensable.

Your Responsibilities

As Club Advisor, you are responsible for maintaining close contact with the club officers and members of the organization as well as providing support and leadership when necessary. Your responsibilities include:

  1. Being responsible for the proper supervision of any meeting or activity staged by the group with which s/he is working.
  2. Playing an active role in helping students set up a meaningful program that is consistent with the club constitution and purpose.
  3. Periodically review financial status of club, handling of club funds, and maintenance of financial records. Expenditures must have your signature. The Center for Student Involvement oversees all club accounts. Contact the Center for Student Involvement if you have any concerns.
  4. Communicate club news, concerns and questions to the Student Activities Advisor as needed. The staff of Center for Student Involvement can be contacted at 750-4970.
  5. Be familiar with the University policies and procedures relating to organizations. Report to the Center for Student Involvement any violation of University policies or procedures that might harm the club or University.
  6. Attend and supervise club functions and activities or provide a substitute when unable to attend.
  7. Help to preserve organizational records for continuity by maintaining club minutes, constitution, membership list, and club activities.
  8. If during your term you must resign as a Club Advisor, you are responsible of notifying the club president and members, as well as the Center for Student Involvement of your decision. Please give as much advance notice as possible.

 

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