GRADES

Students can view official grades on MyCSUSM at least two weeks prior to the start of the next term. Students should contact faculty for any questions regarding grades reported.  Refer to the Catalog on definitions of grades.


CHANGING GRADING OPTION TO CREDIT/NO CREDIT
Students may change the grading option of a course from letter grade to Credit/No Credit (if course grading is not restricted) or vice versa on MyCSUSM during the add/drop period only. Once the credit/no credit option is exercised, it cannot be reversed for a letter grade after the add/drop deadline. Refer to the add/drop schedule for dates.

AUDIT GRADING
For courses taking as Audit only, please complete the Petition to Audit a Course form, which is available in Cougar Central or download and print on the Registration and Records website.  The change in grading option of a course to audit requires the instructor’s signature and once exercised cannot be reversed at a later date. Refer to the General Catalog for an explanation of these options.

POLICY ON GRADE CHANGES
The University recognizes the prerogative of the faculty to set standards of performance and to apply them to individual students.  The University will seek to correct injustices to students, but at the same time, believes that the instructor’s judgment at the time that the original grade is assigned is better than a later reconsideration of an individual case.  Equity to all students is of fundamental concern.  The following policies apply to changes of grades except for changes of Incomplete Charged and Withdrawal Unauthorized symbols. 
  
In general, all course grades are final when filed by the instructor in the end-of-term course grade report.  Students may view their grades in the Student Center (MyCSUSM).  
 
A change of grade may occur only in cases of clerical error or where the instructor reevaluates the original course assignments of a student and discovers an error in the original evaluation.  A clerical error is an error made by the instructor or an assistant in calculating or recording the grade.  A change of grade shall not occur as a consequence of the acceptance of additional work or reexamination beyond the specified course requirements.
 
A request for a change of grade initiated by the student affected shall be directed to the instructor within sixty (60) calendar days of the first day of classes of the regular semester following the award of the grade.  If the instructor determines that there is a valid basis for the change, a change of grade form shall be used to notify the Office of Registration and Records.  Forms are not to be handled by the student.  If the instructor determines that there is not a valid basis for the change, and denies the student’s request, the instructor’s decision is final.  The student may file a petition with the Associate Dean of Students on the basis of capricious or prejudicial treatment by the instructor.
 
If a student’s request for a change of grade is initiated after sixty (60) calendar days into the following semester, it will be considered only in extraordinary circumstances.  An explanation of such circumstances must accompany the request and must be approved separately by the instructor and College Dean before acceptance by the Office of Registration and Records.

SEALED ACADEMIC RECORD
After a student has graduated, the academic record is sealed and no further changes, additions, adjustments, or amendments will be considered other than corrections of data-entry errors. Students are advised to verify all appropriate grade changes, g.p.a. adjustments,and academic renewal petitions,have been filed and processed prior to applying for graduation.