Facility Services

Facility Services maintains CSUSM’s buildings, grounds, vehicles, utility allocations and expenditures, and all other capital assets entrusted to our service. Our core activities include maintenance, renovation, construction, moving, transportation, recycling, facility-use coordination, energy management, and security systems.  In addition, Facility Services has responsibility for developing the building permit and inspection process for all new construction.  Our mission is to provide quality facility maintenance, operations, and support services that foster a university of first choice while enhancing a safe and healthy learning environment.

Financial

  • Eleven vehicles, that had reached their useful life expectancy, were replaced in the fleet this past year at a cost of $115,000. This included two pool vans and a sedan used by Admissions and Enrollment.
  • Temporary Parking Lots X, Y, and Z were completed which added nearly 1000 additional parking spaces for campus.
  • A new sidewalk was installed on the north side of Craven Drive to facilitate better access from SMACC, Twin Oaks Valley Road and Parking Lots X, Y, and Z.
  • The Arts and Science II landscape project was completed, including the planting and dedication of 20 trees in Gonzalez Grove in recognition of former President Gonzalez’ contributions to the campus.
  • The Campus Custodial Contract expired and was re-bid with a reduced service component due to budget constraints. The new contract is estimated to save approximately $44,000 annually. 
  • Facility Services responded to the smoke damage to the campus as a result of the terrible wildfires in October, by replacing more than a 1000 air filters on Campus and cleaning the air handling equipment.
  • A new prototype air filter was installed in the major campus air handling equipment that is estimated to save more than $22,000 annually in energy and labor costs.
  • Several energy conservation projects were completed, including the installation of eight VFD’s (Variable Frequency Drives) in Craven Hall to reduce energy consumption.
  • Several service contracts totaling in excess of $30,000 were eliminated as a result of training in house staff to perform the work.
  • Internal
  • Several Process Improvement initiatives were initiated and completed that resulted in improved department efficiencies and accountabilities. These included our new building warranty procedure and our timecard process. In the latter, we completed the installation of our Mobile Facilities Management cost accounting module that allows staff to input their timecards and work orders remotely saving hundreds of staff hours per year.
  • We purchased and installed remote notification (RENO) software for the campus Energy Management System which automatically provides telephone notification to staff of any failure of critical components of the EMS.
  • The men’s restroom in Commons was renovated with prototype fixtures and partitions that are being evaluated for possible inclusions into our building standards. This included two waterless urinals that are each estimated to save in excess of 45,000 gallons of water per year.
  • The Department Fun-Q-Team (a staff committee comprised to improve the Department’s FUN Quotient, i.e. employee morale) organized several celebrations throughout the year including a bowling night, a St. Patrick’s day luncheon, a Cinco de Mayo happy hour, a night out of Country & Western Dancing, our annual summer break luncheon, a Mardi Gras celebration, a Thanksgiving potluck (with frozen turkey bowling), and a holiday Christmas potluck. Staff enjoyed these functions and department morale has improved immensely.
  • An annual employee of the year award was implemented and the first recipient was Michael Treadway, Lead Locksmith.
  • A total of 6,530 work requests were processed this year with an average cycle time of 103 days. The breakdown is as follows:
    • 653 billable work requests
    • 3,864 routine requests
    • 1,902 preventive maintenance requests
    • 111 warranty requests

Learning and Growth

  • Hundreds of staff hours were spent on a variety of required (regulatory) training and skill development training. This included such training as:
    • The annual Technology Conference hosted by SDSU
    • A Recycling Seminar in Ontario. 
    • Forklift
    • VFD’s (Variable Frequency Drives)
    • Various CPDC course at the Chancellor’s Office, including Building Official, Capital Projects and Construction
    • Various IIPP (Injury Illness Prevention Program) and HAZCOM (hazardous Communication) workshops
    • Ongoing Safety Training
    • Boiler and HVAC Training
    • Various Building Code seminars
    • The annual Academic Facilities Council Conference which will be hosted by Cal State San Marcos in 2005
    • Several employees completed extensive training that resulted in new certifications in their respective fields. This included Gerard McQuade (HVAC), Bill Berger (Boiler Technology), Craig Curtis (HVAC), and Larry Russell (Fire Alarm Systems).

Customer Service

  • Facilities staff continued to support and work with PDC staff on the new construction projects including Kellogg Library.
  • Facilities personnel continue to support the campus evacuation process for the blasting project in Area 5 and the Business Building pad.
  • At least 9 Facilities Services Staff provided support for commencement including Ellen Hawthorne, who coordinates the event for our department.
  • Campus recycling efforts approached 54% which exceeded the State mandate of 50% by nearly 4% by reinvigorating the program with new container centers and increased public outreach.
  • The Green Team (Facility Services Recycling Team) worked with UVA to get their recycle program off the ground and with Starbucks to recycle their coffee grounds.
  • Quality Control for the custodial contract has been implemented. The first reports were received and will assist in the administration of this contract.
  • We obtained a donation of a 24” Holley Oak tree and the labor to install it for ASI’s Earth Day event.  
     
     

Table of Contents