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Resources and Special Projects
The Director of Resources and Special Projects is responsible for management of the FAS division’s resources, including budget planning and analysis; oversight of the Balanced Scorecard and division strategic planning; development and maintenance of the University’s business continuity plan; and management/development of special projects in support of the Chief Financial Officer and Vice President.
Balanced Scorecard
- Developed the $100,000 Grand Slam, where FAS division employees submitted ideas for saving money and time in the division. Employees submitted a total of 109 ideas, yielding over $530,000 in annual savings.
- Developed and implemented the first FAS division Values Survey to assess division climate and adherence to the division’s Values Statement.
- Implemented the “Ranch Round-Up” to assist with communication and facilitate the move from the Rancheros Building to campus for FAS departments. Supporting activities included a website that provided up-to-date information; “FASBay” where surplus furniture and supplies were swapped between departments; campus tours prior to the move; “Meeting Free Fridays” to allow moving departments to clean out files and pack; and an Open House for the campus community to visit FAS departments on campus in their new locations.
- Recognized staff through the annual PEER awards, in which staff is nominated and a staff committee chooses the recipients based on their accomplishments; and the MPP Award to Staff, where MPP’s nominate division staff.
- Developed and implemented an on-line orientation for new FAS employees.
- Developed 36 collaborative projects and on-going activities between division departments/personnel and organizations within and outside of the university.
- Improved five division processes using Process Mapping techniques.
- Published two articles in the CSU Quality Improvement newsletter on FAS division Balanced Scorecard activities.
- Participated in CSU systemwide performance measurement program.
- Administered on-line CSU customer satisfaction survey to campus community.
- Published six editions of the Balanced Scorecard Connect, an on-line newsletter.
University Strategic Planning
- Held campuswide open sessions to present and receive input on University strategic planning goals and objectives.
- Designed strategic planning model using pbviews software to track progress towards achieving university goals.
- Submitted Title IIIa grant proposal.
- Gained campus expertise in organizational assessment by the achievement of Senior Baldrige Examiner status by Katy Rees, Planning and Assessment Coordinator.
- Resource Management
- Developed 04/05 FAS division budget allocations for general fund and trust, including identification of budget reductions; reconciled all division budget activity for 03/04.
- Reviewed and made recommendations on FAS department structure and hierarchy in preparation for PeopleSoft Finance conversion.
- Identified and coordinated fund allocation and expenditure for campus projects such as the Craven Dr. sidewalk, Student Health Services remodel, Group II acquisition staffing, FEMA payment to campus for 10/03 fires, track and TES tank loan payments, move from Rancheros Building to campus, Adelante Mujeres event, and 1.4 million for deferred maintenance projects, feasibility studies, and the campus master plan revision.
- Emergency Planning and Business Continuity
- Prepared responses to nine audit findings in the Disaster and Contingency Planning audit; all audit findings were closed as of May 2004.
- Revised and distributed the campus Emergency Management Plan document.
- Identified funding for new Emergency Planning Coordinator position; position was recruited and filled in November 2003
- Identified individuals for all primary and alternate positions in the campus Standardized Emergency Management System and updated all emergency contact information.
- Completed risk assessment and business impact analysis as part of campus business continuity plan, and developed template to be used for campus plan.
- Developed mutual aid agreement with CSUSM Foundation to provide food to the campus community if needed after an emergency event.
- Received Cabinet approval for emergency planning program and business continuity plan outline and developed the campus Emergency Management policy and procedures.
- Formed campus Business Continuity Plan Steering Committee with representation from each division.
- Developed presentation materials to be included in new faculty, staff, and student orientations.
- Prepared VPA Annex for use as the campus Emergency Operations Center.
