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Resource Management
The Associate Vice President for Resources Management is responsible for management of the FAS division’s resources, including budget planning and analysis; oversight of the University Budget Office; oversight of the Balanced Scorecard and division strategic planning; and management/development of special projects in support of the Vice President.
- Administered and analyzed annual Values Survey results. Created the Values Survey web site to communicate results to division. Developed and administered follow-up Values Survey to collect more specific responses and priorities about division OFI’s.
- Published bi-monthly BSC CONNECT and monthly From the VP’s Desk.
- Annie Courtney volunteered to serve on 04/05 PEER Team. Kept meeting minutes, managed budget, worked with vendors, sent notices to division, created certificates of recognition, ordered awards, hosted nominee luncheon, and selected award winners out of 122 nominations.
- Designed the Balanced Scorecard Online Orientation web site.
- Installed BSC Visibility boards in various FAS locations.
- Attended CSU Board of Trustees meeting and received QI awards for Most Valuable Core Team of the Year for FAS Core Team, Distinguished Service Award for Katy Rees, and Quality Improvement Champion for Abbi Stone.
- Kicked off 04/05 $100,000 Grand Slam program and awarded employees at the annual Spring Fling.
- Business Continuity- Continued development of critical function priorities with the Business Continuity Planning Committee. Worked with IITS on purchasing and installing 8 emergency red phones for key members of the Emergency Management team. Started the early development of establishing procedures for the campus 1-800 emergency number. Requested each department on campus to appoint a Business Continuity Coordinator to facilitate development of that department’s business continuity plan.
- WASC – Participated in Educational Effectiveness Council and Institutional Capacity Council to provide a link between WASC and strategic Planning.
- Campus Strategic Planning – Katy Rees successfully co-facilitated an all-day retreat with University Strategic Planning Task Force, resulting in development of university strategic themes; presented themes to President’s Cabinet; secured spot on the main campus for our web site: http://www.csusm.edu/president/plans/
- Processed 233 Personnel Action Notices, personnel requisitions, and in-range progression requests.
- Coordinated the development of space requirements for FAS departments included in the Craven Hall renovations.
- Met with the Academic Senate to inquire about the quality of FAS services; followed up with an online survey.
- 2005 CSU Customer Satisfaction Surveys – surveyed campus students, faculty and staff.
- Presented emergency preparedness information at several New Student, Faculty, Staff and Parent Orientations.
- Researched Emergency Operations Center (EOC) requirements and developed specifications for campus EOC; worked on EOC floor plan in VPAA Annex and developed equipment list.
- Reviewed University’s current multi-year budget, prior year’s allocations of new building support funds, and cost estimate for support of Business Building.
- Converted division and office budgets from Banner to PeopleSoft. Established FAS chart of accounts, security access, department IDs, and tree mapping. Worked with Io consultants to refine division needs.
- Coordinated division funding issues including salaries for temporary and permanent positions, Kellogg move-in funds, purchase of Kellogg Reading Room furniture, Ranch relocation funds, employee service awards, indirect cost recovery, auxiliary audit assessment fees, costs for CO initiatives, eBay activity, Foundation initiatives, leased properties, 05/06 pre-payments, priority project requests, sweep exemptions, and year-end balances projections.
- Managed trust activity including Track loan, Wetlands loan, Thermal Energy Storage Tank loan, Student Health Services loan, lease payment for San Marcos Ambulatory Care Center from Health Facilities, and trust agreements.
- Developed FAS Multi-Year Budget Plan.
- Verified FIRMS codes and PeopleSoft mapping for FAS departments.
- Tracked FEMA claims and worked with Governor’s Office of Emergency Services and FEMA to collect outstanding reimbursements.
