- Finance and Administrative Services
- FAS Division
- Annual Financial Statements
- Annual/Biennial Reports
- Budget Central
- Department Listing
- Expectations of our Leaders
- FAS Forms
- FAS Organizational Chart
- Partners in Campus Business Operations (PCBO)
- Policies and Procedures
- Quality Improvement
- VP's Blog
- VPFAS Directory
Fiscal Operations and Accounting
Fiscal Operations consists of two areas of responsibility: the University Controller’s Office, and Accounting Services. Fiscal Operations is continually building the processes and procedures that manage the fiscal needs of the CSUSM campus. Our chief responsibilities include safeguarding the University's resources and monitoring internal controls to ensure compliance with applicable regulations and guidelines, providing fiscal services and advice to the campus departments and managers, managing investments and cash for University operations, and issuing campus financial reports.
People:
- Participated in University-wide Standardized Emergency Management System (SEMS) practice
- Participated in Labor Cost Distribution (LCD) review provided by PeopleSoft consultant
- Practiced team cooperation and support – preparation in getting Form 1099s completed
Processes:
- Worked with Systems Operations and Development (SOD) and Chancellor’s Office to solve SAM99 and FIRMS errors
- Worked with SOD and Budget Office to identify FIRMS variances between FY03 and FY04
- Collaborated with Budget, SOD, Procurement, Payroll, Student Financial Services (SFS), and Planning, Design and Construction (PDC) to review year-end processes
- Collaborated with Budget, SOD, Procurement, Payroll, and SFS to establish a fund reversion calendar
- Collaborated with SOD, SFS, and Common Management System (CMS) consultant to establish automated AR module
- Streamlined AP processes by more closely reviewing control groups prior to issuing checks in order to discontinue matching process after checks issued to eliminate duplicate effort
Campus Community:
- Reviewed results of Business Managers Round Table (BMRT) survey; developed new customer satisfaction Opportunity for Improvement (OFI): Continue working on prompt responses and corrections
- Campus focus group tested the use of ProCard for the purchase of office supplies in preparation for the transition to Office Max from Office Depot
- Participated in Student Life & Leadership/ASI workshop for student clubs to educate club representatives on what documentation is needed for reimbursement
- Discontinued use of travel pre-paid account so that end-users can see charges to their accounts immediately
- Completed and distributed year-end calendars to campus
- Participated in CMS Users Group meeting
- Provided high-level training to CoAS: travel, year-end calendar, lottery/trust training
Resources and Regulations:
- Submitted Year-End SAM99 to State Controller’s Office
- Submitted Year-End FIRMS report to Chancellor’s Office
- Completed GAAP audit
- Assisted Extended Studies department with Chancellor’s CERF audit
- Collaborated with Budget, SOD, and VPFAS office on Calif. Assemblywoman Liu’s Differential Cost Survey
- First Campus to submit GAAP financials to Chancellor’s Office in 2005
