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Payroll
The Payroll Services Department is responsible for the accurate and timely processing of all paychecks for the University’s employees. The Department maintains data related to employment such as an employee’s attendance, job classification, and salary rate, and responds to employees’ inquiries related to these topics and other paycheck-related questions.
People:
- Prepared a brochure and a presentation to be used for departmental meetings, Business Managers Round Table (BMRT) meetings, and other training venues to provide important Payroll information
- Presented at all New Employee orientations
Processes:
- Established a procedure for notifying employees whenever the State or the campus establishes an Accounts Receivable
- Improved processing of Labor Cost Distribution (LCD) Salary Expense Adjustments by providing the Director access to both PeopleSoft and PIMS software
- Implemented a new procedure for ensuring that temporary faculty is placed in the correct pension plan
- Worked with Academic Affairs to ensure that Unit 3 General Salary Increase (GSI) and equity pay increases were properly calculated
- Established a practice of using a reserve for salary advances to further decrease collectibles
- Brainstormed ways to reduce the time it takes to prepare checks (particularly Master Pay) for distribution; streamlined the process and cut the preparation time by 50 percent
- Wrote a policy/procedure for Revolving Fund Emergency Loans
- Provided HR with many different scenarios so that HR could view the effect of the summer implementation of the Alternative Work Schedule and compliance with Fair Standards Labor Act (FLSA) regulations concerning tracking +/- hours
Campus Community:
- Established policy to send a customer service memo to department managers identifying individuals on a 9/80 schedule whenever an additional payment occurs because of the 9/80 schedule
Resources & Regulations:
- Complied with all year-end deadlines issued by the State Controller’s Office (SCO) such as sending Form 674 for Accounts Receivables collected on campus and form 674 for Non-Resident Alien (NRA) wages exempt from taxation
- Collected new forms 8233 for all NRAs who have a treaty exemption from Federal tax withholding
