California State University San Marcos Finance and Administrative Services
Business and Financial Services Campus Enterprises Facilities Development and Management Human Resources and Risk Management University Police Vice President
 
  Procurement & Support Services
  Accounts Payable/Travel
The travel desk is a part of Accounts Payable and we strive to provide excellent customer service. Processing customer payments timely and accurately is our number one priority. We make every effort to process your travel claims within ten working days from the date we receive your claim with all appropriate documentation.  Please visit our web site for a plethora of information related to travel and feel free to contact us with any additional questions you may have.

Links to helpful sites:.
CSU Travel Policy & Procedure - HR2007-20
Executive Order 688 - 8/31/2007
New Online - MediaSite Travel Training
American Express Information -
(coming soon)

The travel agency for CSUSM is Sunward Adventures. Note special charges will apply when using a travel agency.
 

Travel Information Travel Tips Defensive Driving
Handbook Monthly Travel Tips -
February 2007
March 2007
May 2007

January 2008
Defensive Driving Important Information
Travel Authorization Number FAQ's Form: STD. 261
Training Dates - Indicate the training date in email - RSVP

March 4, 2008; 10-11:30am; Commons 206

Travel Receipt/s Envelope (Optional) - The envelope recommendation is helpful BUT not required by the Travel Desk. The use of this envelope may speed up the reimbursement turn around time. CSUSM Vehicle Reservation
Travel Agency Contact Apply here for an
American Express Card
Private Vehicle Information
Tutorial    
 
Meals & Lodging Student Travel Related Travel Links Moving and Relocation
Meal Allowance Rates Policy Currency Calculator Policy - Employee Move & Relocation
Transient Occupancy Tax Procedures Driving Directions - Mapquest, Expedia, Yahoo Procedure
Transient Tax Form - STD. 236 Conduct Agreement Exchange Rates Moving Check List
Local Hotels Travel Brochure Passport Information Travel Approval Request Form
  E.O. 590 Letter 24 Hour Passport Service Moving Expenses Acknowledgement
  Travel Group Waiver Passport Services Move of Household Goods & Personal Effects
  Privately Owned Vehicle Request Universal Currency Converter Moving/Relocation Expense Summary MR-2000
  Student Release & Hold Harmless   Travel & Relocation Expenses HR2007-20
  Student Travel Approval Request   Travel Expense - CSUSM.262
  Student Travel Funding Request    
      Questions regarding Travel and/or Moving and Relocation - Becky Henwood x4442
 
Transportation
Airfare Car Rentals

Southwest
www.southwest.com

Rapids Rewards

The State of California has two types of discount airfares - unrestricted (YCAL) and capacity controlled (VCAL).

- YCAL and VCAL (Can only be booked through SUNWARD - Our state certified travel agency.)

www.sunward.com/CSUSM
American
United
US Air
Jet Blue

Southwest -- www.SWABIZ.com

Contracted city pairs with discounted airfares
-Intra California
-
Out of State
-
International

The contracted state rates include $350,000 accidental insurance. They are fully refundable and unrestricted.

The only authorized form of payment for the state rates is the American Express Card CLICK HERE.

(Contact Becky Henwood - Travel x4442)


Effective January 1, 2006 there is only ONE car rental company that will be on State Contract - Enterprise. In the event that Enterprise cannot provide service, the secondary vendor, Vanguard Car Rental USA, must be used. Vanguard is the parent company of Alamo and National Car Rental. Departments are required to ensure that the secondary vendor is only used when the primary vendor cannot provide service. The new agreement does not have any agreed rate for Vans or Trucks. For the time being, Enterprise will do Van rentals in accordance with the old contract. The new rates are supposed to be lower.

DGS has reaffirmed the importance of using the University American Express card in order to achieve the protections afforded in the Master Contract program (LDW/CDW/Liability included)/ If personal credit cards are used, the terms of the contract are not met and the rental company is not obligated to the terms of the State Contract.

Enterprise may give you the option of billing the University directly. PLEASE DO NOT BILL THE UNIVERSITY. The rental car expense must be made on your personal University American Express card.

If you have any questions, please direct them to:

Becky Henwood at the travel desk x4442 or bhenwood@csusm.edu

 
Travel Agencies: Car Rentals: Moving Companies:
SUNWARD ADVENTURES
14420 Elsworth Street #103 Moreno Valley, CA 92553
For reservations contact: www.sunward.com/CSUSM
800-786-9273
951-697-6895
Fax: 951-697-6898

Sunward Travel Agency Tutorial
For email questions or correspondence contact: csusm@sunward.com
 
Enterprise
(866) 788-7053
Corporate ID - NACA050
3 Digit Pin # - CSU
Allied Van Lines/Nor - Cal Moving Services
800-543-4668 x226
Atlas Van Lines
Ace World Wide Moving Storage
800-447-9779
Alamo
(800) 732-3232
Corporate ID 191259
Corporate Relocation, Inc.
800-333-9623
Graebel Van Lines
800-373-6552
National
(800) 227-7368
Corporate ID 5400321
Mayflower Transit
American Moving & Storage
800-381-4527
National American Van Lines
Alex Moving & Storage
800-231-4765
United Van Lines
Golden Eagle Moving Services
800-328-4367


 

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