Office Depot

Purchasing Guidelines

Office Depot Account#: #27760788 (to be used for purchases on Foundation projects only)

Address: 6630 Top Gun , San Diego, CA 92121

Fax#: (800) 407-3762

Phone # for POD: (858) 552-7796/7795 (POD = purchase order department)

Website: www.officedepot.com

Purchasing Procedure:

Department creates a list of items being ordered from Office Depot and attaches it to Foundation purchase order form:

• Write the Foundation's Office Depot account number just below the PO# box.

• Always clarify with Office Depot the "ship to" address.

• Prices are obtained from (a) Office Depot catalog or website - less 38%, or (b) call Office Depot if not in catalog or website.

• Determine if there is any delivery charge for large items by contacting Office Depot

• Department submits signed purchase order form to Foundation

• Foundation office assigns PO# and copies are sent back to the Department.

• Department needs to fax the purchase order to Office Depot. (Do not mail the original vendor copy to Office Depot.)

• When items received, department remits either copy of P.O. or Office Depot Receiver/Invoice, marked "OK to pay" to Foundation for payment.

• Department to submit a POA (Purchase Order Amendment) if final cost exceeds original PO amount by $50 or more.