Non-Student A/R is the reimbursement invoicing of auxiliary and outside entities. Examples of who reimbursement invoicing go to are: ASI, Foundation, other Universities or businesses.
It is extremely important to submit your invoice request as soon as possible after the expense has occurred. Please make sure that the request is submitted within 30 days.
When you are entering the information please tab between fields. If you press the enter key the invoice request will be submitted.
Please e-mail or call Alma McFarland as soon as possible so an incorrect invoice is not created.
Alma McFarland, Student Financial Services x4488
Your account (which was provided in the reimbursement invoice request) is credited when the invoice is created and accounts receivable is debited. When the cash comes in cash is debited and accounts receivable is credited.
If payment is not received within 6 months (181+ days old) a journal entry will be made by debiting your department's bad debt expense and crediting an allowance for doubtful accounts.
The entry made above will be reversed.
Alma McFarland is responsible for collections.
Make sure the backup you provide is adequate to prove the reimbursement charge. Make sure your reimbursement request is accurate. Please check your reimbursement invoice confirmation to make sure it matches what you requested.