Research Policies and Procedures
Access to Laboratories and Potentially Hazardous Areas
Additional Employment and Overload
Allocation of Cost to Auxiliary Enterprises
Controlled Substance Policy
Cost Sharing at a Glance
Fellowship Procedure
Indirect Cost Recovery
Misconduct in Scholarship and Research
Human Subjects Research Website
Humane Care and Use of Animals (IACUC) Website
Sponsored Projects
Sponsored ProjectsTemporary Faculty and Non-employees
Reimbursed Time Form
Sponsored Projects Administration at CSU San Marcos
Protocol for Approving Requests from CSUSM Temporary and Non-Employees to Pursue Sponsored Projects as a Principal Investigator
Access to Laboratories and Potentially Hazardous Areas
It is the policy of California State University San Marcos to restrict access to its laboratories and other potentially hazardous areas. Certain minors and members of the public, who are not Cal State San Marcos students currently enrolled in laboratory courses or who are not laboratory assistants, may be permitted in campus facilities for scheduled events, carefully supervised tours, and educational outreach programs. The Nuclear Regulatory Commission (NRC) restricts the amount of radiation exposure that minors may receive, and because there is a wide variety of chemical and biological hazards associated with laboratory work, it is necessary for the campus to establish guidelines for the appropriate supervision of visitors, student employees and volunteers in laboratories or other potentially hazardous areas. As with all other policies affecting the use of laboratories and/or areas of potential hazard, enforcement of this policy is the responsibility of the supervisor or otherwise designated campus employee of the laboratory space or potentially hazardous area. See full Policy
Additional Employment and Overload
Guidelines on additional employment are designed to provide a framework within which employees may be appointed for more than full time, and establish the total amount of employment an individual may have with the California State University (CSU). These guidelines cover the procedures on compensating faculty and staff for additional employment, and the reporting of such employment. These guidelines apply to all faculty and staff at Cal State San Marcos or any of its authorized auxiliary organizations and they apply to multiple appointments compensated by the University, regardless of the source of funding. Such employment includes appointments at any regular CSU program or auxiliary organization as well as appointments on more than one campus in the CSU. Contact Academic Affairs x8820 or x4051.
Allocation of Costs to Auxiliary Enterprises
Brief description: ensuring that auxiliary enterprises are charged for allowable direct costs plus an allocable portion of indirect costs associated with facilities, goods, and services provided by the University from the General Fund. This policy recognizes the value of services provided to the University by the auxiliary enterprises and applies that value as an offset to the University’s costs allocated to the auxiliary enterprises. See full policy
Cost Sharing At-A-Glance
Cost sharing refers to the portion of an externally funded project that is not borne by the sponsoring agency. Once an award is made, all cost sharing commitments in the proposal are considered to be mandatory, and as such represent binding obligations to the University and the Foundation.
The practice of the University/Foundation is to make a cost-sharing commitment only when required by the sponsor or by the competitive nature of the award and then to cost share only to the extent necessary to meet the specific requirements of the sponsored project. The cost sharing commitment must be documented on the Request for Cost Sharing Approval form, and in the proposed budget (as described on the Sponsored Projects Approval Form), and must be approved by the responsible University and Foundation officials. Link to UARSC policies page
Fellowship Proposal Procedure
To determine how a fellowship should be processed, the faculty member should contact the Foundation Office of Grants & Contracts and University Office of Research providing information about the fellowship. Link to UARSC policies page
Indirect Cost Recovery
Purpose: This document describes the university's indirect cost revenue allocation policy. Link to UARSC policies page
Misconduct in Scholarship and Research
Purpose: This policy, when completed, will described the procedures to be followed when an allegation of possible misconduct in research is received by an institutional official. Misconduct is defined as "fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research."
Reimbursed Time Form
Purpose: This multi-purpose form should be used for faculty with externally funded reimbursed time and/or overload on grants and/or employment in Extended Studies. For overload tracking, this form is to be submitted to Academic Affairs before the activity begins. Link to UARSC Forms
Sponsored Projects Administration at Cal State San Marcos
This policy addresses the management of sponsored projects, and incorporates the elements of Executive Order 890. Topics covered include grants and contracts administration (pre- and post-award), risk management, environmental health and safety, conflicts of interest, research misconduct, and other applicable CSU and campus policies on research administration. See full policy.
Protocol for Approving Requests from CSUSM Temporary and Non-Employees to Pursue Sponsored Projects as a Principal Investigator
A CSUSM temporary or non-employee may seek authorization to pursue sponsored projects (e.g., external grants or contracts) as a principal investigator. The current campus policy on Sponsored Projects Administration states that:
“The qualifications of a Principal Investigator shall include employment by the Foundation or University. Limited exceptions may be allowed for the appointment of Principal Investigators who are not employees of the University or Auxiliary, but who are officially affiliated with the University, such as individuals with emeritus status or visiting professors or researchers, as recommended by a dean or director following appropriate consultation, and as approved by the Associate Vice President for Research.”
The current policy does not specify a consultation process for determining the approval of requests by temporary employees (e.g., adjunct faculty) or limited exceptions for non-employees. The protocol on this document ensures that an appropriate consultation process is undertaken. Link to Protocol.
