Recruitment Process for Applicants: 


The University accepts applications and/or resumes for vacant positions within the specified recruitment periods noted in the applicable job announcement. Recruitments are open to the public and current California State University San Marcos  employees for a minimum of fourteen (14) calendar days; however, some vacancies may remain open for several weeks, or until the position is filled. While most recruitments are conducted to fill current vacancies, others are conducted to fill newly established positions.


Each job classification has its own unique requirements and/or skill set(s). Please read the position announcement carefully making sure you meet the published qualifications contained in the position description before applying. A “hyperlink” displayed within the position announcement will allow you to access the position description; supplemental application materials; and benefit summary for the posted position. All required documents must accompany your initial application. Any required application material omitted from your record will disqualify you from further consideration.


Please read the “How To Apply” instructions on the summary page of our web site carefully. As you move through the process, please be sure to follow all of the instructions provided and complete the employment application, supplemental application forms (if applicable), attach and submit a resume, and/or any other requested materials to Human Resources (HR) by the first screening date or deadline date. When submitting requested documents, be sure to identify the position name and Job ID Number of the position for which you are applying. Be specific about your knowledge, experience and training and, above all, complete each section of the application.


Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Human Resources Office at (760) 750-4418 or email:  Hearing and speech impaired applicants may call our TDD at (760) 750-3238.


Applications are usually pre-screened for minimum qualifications by a member of the HR department. A second screening of applications for minimum and/or preferred qualifications is typically completed by the hiring authority or by a search committee. If a search committee is assigned to participate in the interview process, they will provide recommendations to the hiring authority based on the strengths and weaknesses of the applicants. While it is our goal to keep the selection process well-tuned and efficient, it is important to note that there are several steps in the overall process including multiple interviews, possible assessments, reference checks, background investigations, and possible pre-employment health assessments. The entire selection process may take between four (4) and six (6) weeks. Only the most qualified applicant or applicants are recommended for final interview or selection. Once a final decision is made, either the hiring authority or a member of the HREO department will extend an official offer of employment. All applicants interviewed will be notified by postal mail following the formal acceptance of employment by the chosen candidate.




Can I submit one application for multiple positions that I may be interested in?

Because each position has its own unique requirements, you MUST complete a new employment application for each position that you may be interested in.

Will I receive notification that you have received my application?

Once you submit your application and agree to the conditions of employment and submit a valid e-mail address, you will receive a confirmation e-mail.  If you do not receive a confirmation e-mail, check your spam or junk folder.  Some e-mail accounts read generated e-mails as spam and filter them out of your in-box.

What documents are required to apply for a position?

Applicants are required to comply with application requirements as stated on the vacancy announcement. These requirements may include resumes and/or supplemental application materials highlighting specific position skills/abilities.

What does the term “First Screening Date” mean?

If a job announcement reads “First Screening Date”, it represents the date that the hiring authority or search committee will begin reviewing the qualified applications submitted to the HR. Applications submitted after the “First Screening Date” may or may not be considered.

What does the term “Open Until Filled” mean?

If an application deadline reads “Open Until Filled”, it represents  that HREO is accepting applications until the position is filled, and the vacancy may close without notice. However, it is highly recommended that you submit your application as soon as possible after seeing the vacancy announcement. 

How can I inquire about the status of my application?

To check the status of an application, please contact HR via email at or via phone at (760) 750-4418.

How often are new jobs listed?

New positions are listed as they become available on our Employment Opportunites page and in the HREO Office Lobby.

How long do you keep applications on file?

Your application remains active until the position you have applied for has been filled. Once the position is filled, applications of the candidates not selected are considered inactive.

Do you hire for other California State University (CSU) campuses?

No. We don’t process applications for other CSU campuses; each CSU campus is a separate entity. To research employment at other CSU campuses, please visit the CSU Careers website.


If you are selected for a position and you have accepted the offer of employment, your specific position may require some or all of the following: a pre-employment medical exam, drug screen, background investigation, and psychological exam. Upon successful completion, your start date will be discussed and agreed upon between you and the hiring authority.

Under federal law, employers are required to verify that all new employees are eligible for employment in the United States and meet the Internal Revenue Service and the State of California Franchise Tax Board requirements. Should you be selected for the position for which you are applying and you begin the hire process, you MUST sign onto the University's payroll prior to the first day of employment OR on the first day of employment and present acceptable documents that establish both identity and employment eligibility in accordance with established I-9 requirements.  In addition, state law requires that the  name you use to sign onto the University’s payroll matches the name on your social security card.

If hired, your position may require you to serve a probationary period before you become a permanent California State University San Marcos employee.

Recruitment Contacts