Greeting Samples

"In Office" Greeting Samples

Choose a beginning statement:

  • You have reached the voicemail box of ___Name______________. 
  • You have reached the office of ______Name_____________.
  • This is _____Name____________ of _______Dept_______________. 
  • This is _____Name_________, ______Title______ of _______Dept_________.
  • Hello, you have reached ____Name________, California State University at San Marcos ____Dept________.
  • You have reached _______Dept________, the voicemail box of ______Name______.
  • Thank you for calling the desk of ____Name_____, ____Title____ of _____Dept_____
  • Faculty:  You have reached the voicemail box of _____Name____.  My office hours are....
  • Dept Greeting:  You have reached ______Dept_____ at Cal State San Marcos.
  • Dept Greeting:  Thank you for calling ____Dept____ at Cal State San Marcos.  Our office hours are....

Choose a middle statement:                                           

  • Please leave a message after the tone and I'll return your call as soon as possible.
  • Please leave me a brief message after the tone including your name and number. 
  • Please leave a detailed message after the tone.  Please include your name and number and any pertinent information you can provide.
  • I'm either on the phone or away from the office right now.  Please leave a message after the tone and I'll return your call as soon as possible.
  • Your call is important to me.  Please leave your name and number and I will get back to you at my earliest convenience.
  • I'm sorry I missed your call.  Please leave a message and I will return your call as soon as possible.
  • I'm sorry I'm not able to take your call at the moment, but please leave your name and number and I will return your call as soon as possible.

For those who need to give callers an option to be transferred to another number:

  • If you need to speak with someone immediately, please press 0 to be transferred to the ______Dept____ office.
  • If this is an emergency, please call 760 750 4567

Choose an ending (optional)

  • Thank you.
  • Have a nice day
  • Have a great day
  • You may also contact me via email at ____ email address____.  Thank you.

Out of Office Greeting

Choose pieces of the greetings from the "In Office" samples above and include one of the following:

  • I'm currently out of the office
  • I'm away from my desk at this time
  • Out of Office Alert:  You've reached the voicemail box of ________________ and I'll be out of the office until _________________.
    Last Modified: by kpendo