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One-time Computer Purchases

Guidelines for computer purchases outside of the refresh lease program

Purchashing Non-Standard Equipment

All computers purchased (or reimbursed) with State, auxiliary, sponsored project, or professional development funds are the property of the State of California (or CSUSM and its auxilliaries).  Computers purchased with any of these fund types are not personal property. When an employee (faculty or staff) leaves campus employment, or no longer has a need for the computer, the computer MUST be returned to IITS for disposal and to comply with State requirements.

Approval

You must receive IITS approval prior to purchasing a non-refresh computer.  Include a link to the computer you wish to purchase or request a quote from IITS for an Apple or Dell configuration to receive our campus educational discount and for requesting computers that are IITS supportable. Once you receive approval, you or your department coordinator may move forward with the purchase.

Computer Service Agreement

After purchase, a CSA (Computer Service Agreement) MUST be completed for ALL one-time computer purchases, whether or not you elect IITS support, to comply with State requirements.  Details of your purchase will be required on the CSA and a PDF upload of your receipt must be provided (quotes are not accepted).  The CSA is routed through DocuSign for digital signature and the person initiating the CSA form will need to authenticate themselves for the agreement to open.  Once the CSA is completed, IITS can either prepare your system or return to you if support is declined.  IITS IS UNABLE TO RELEASE COMPUTERS UNTIL ALL DOCUMENTATION IS COMPLETE.

Support

If the unit will be on the campus network environment, it must be a system IITS supports and you must elect IITS support.  If the unit will NOT be on the campus network environment, you may decline support if you wish.  If the unit is not a standard system that IITS supports, you will not be eligible to elect campus support.  Support includes IITS support, networking, software and licenses (everything you get with your campus refresh computer) for $300 annually.  If you elect support, you MUST also purchase the 4-year warranty for PC's or the 3-year AppleCare warranty for Macs.  

Declining Support

When you decline support, your computer will be tagged and returned to user “as is.”  It will not be imaged, software will not be loaded and a service call fee of $150 will be assessed plus the cost of any replacement parts if you bring it to the Help Desk.

Shipping

All computers MUST be shipped to the University Receiving Department and are routed to IITS for property tagging before releasing the unit to the user. If for some reason you pick up the unit directly or it is delivered directly to your office before being tagged by IITS, please contact Mark Saffell directly to make arrangements for tagging and documentaton or drop the unit off at the Faculty Staff Help Desk PRIOR TO USING THE UNIT or taking the unit off campus.