1. Approval and Enforcement

1.1 Inclusion of materials in the CSUSM Campus Wide Information System (CWIS) is subject to approval by the Director of Academic Computing Services.

1.2 Academic Computing Services (ACS) shall maintain a list of designated individuals from each department whom are responsible for the information and materials published in their respective areas of the CWIS. It is the responsibility of these individuals (Website Administrators) to ensure their department's adherence to this policy and to fulfill the charged tasks outlined in Section 3.

1.3 Previously published webpages may be suspended from public viewing during the course of an investigation, but shall not be revoked without formal review with campus administration.

1.4 Violation or incognizance of this policy may result in the loss of publishing privileges to the CSUSM CWIS.

1.5 Individuals who violate U.S. copyright law and software licensing agreements may be subject to criminal or civil action by the copyright or license owners.

1.6 Activities that are illegal or against University policy will be referred to the appropriate officials regardless of whether or not a computer was involved in their commission.

2. Purpose

2.1 The CWIS is provided for publication of information and materials of use to the campus community. To ensure that published materials are representative of the responsible parties and that information is reasonably current, website administrators will be charged to apply the stipulations of this policy to all webpages contained within the CWIS.

3. Website Administrator's Responsibilities

3.1 Each department publishing information on the CWIS shall designate an individual to be responsible for the content, review, and maintenance of the materials published therein. These individuals shall be known as website administrators and their identity will be recorded by Academic Computing Services (ACS). This list of administrators will be reviewed by ACS each semester, but it is the responsibility of the designated individual or department to inform ACS of a change in responsible individuals.

3.2 Adherence of webpages in the CWIS to the stipulations set forth in this policy (Section 4) shall be reviewed by the website administrators at regular intervals of at least once per semester, as determined by the Director of ACS. Webpages containing information or materials that have not been reviewed within the specified time intervals will be deemed "expired" and consequently removed from public viewing.

4. CWIS Content and Design Regulations

4.1 The CWIS SHOULD contain information and materials relating to the following general categories:

• Summary information about the university as a whole
• Policies and procedures for CSUSM students, faculty, and staff. This is information that:
  • helps faculty and staff get their work done
  • provides benefits and employment information for faculty and staff
  • informs students about the admission process, tuition expenses, registration, life at the CSUSM, degree programs and more
• Administrative and support services available to the CSUSM community
• Programs and events
• Information and services provided for the public

4.2 The CWIS should NOT contain information or materials that would be deemed "personal", "recreational", "provisional", or generally unsanctioned by a CSUSM Website Administrator (as described in Section 3).

4.3 All websites contained within the CWIS must employ the standard design specifications outlined below, and they are subject to modification by representatives of ACS to meet this compliance:

• Websites will use an agreed upon design and navigation scheme by applying one of the following methods (subject to change by the Director of ACS):
  • CWIS Microsoft FrontPage Theme with page layout standards.
  • Remote/Linked CWIS Cascading Style Sheets
  • Framed CWIS navigational borders with changing content frames
  • Official graphic images designating CWIS approval
• Webpages will include cataloguing information needed for ACS to index, review, and expire webpages. One example of this information is a "meta" HTML element. Future requirements may be in the form of XML statements.

4.4 All CWIS websites will be designed with the following restrictions applied to them:

• Websites shall NOT use modified versions of the university's logos or mascots that mis-represent the original intent or design agreed upon by the campus administration.
• Websites shall NOT contain commercial advertisements for non-university organizations that result in revenue. All images that are trademarked, copywrited, etc. are subject to removal at the owners request or the descretion of the Director of ACS.