Advising Bulletin: Important Reminder about Withdrawing from a Course(s)

Undergraduate Advising Services is reminding all undergraduate students of important semester dates, criteria and timelines regarding the course withdrawals policy. Students are responsible for knowing all aspects of the campus course withdrawal policy.

Courses enrolled in that meet ELM and EPT first-year proficiency requirements (Math 10, 20 or 30) and GEW 101 should not be dropped. Students should also keep in mind any unit levels needed to be maintained for financial aid or veteran’s benefit purposes, international student visa requirements, athletics compliance, etc. before withdrawing from any course. Please consult with the appropriate advisor if you have questions.


NOTE:

  • Prior to the end of the add/drop period (Sep. 9, 2013, by 5 p.m.): All students should double check their course enrollments through my.csusm.edu to ensure a correct schedule. Course withdrawals during this period will not be annotated in the student’s records.
  • After the add/drop period through census (Sep. 10, 2013, through Monday, Sep. 23, 2013, 11:59 p.m.):  Students seeking to withdraw from a course(s) can do so through using my.csusm.edu without having to submit a withdrawal petition. Course withdrawals during this period will be annotated on the student’s record (W), but not be calculated into the semester GPA.
  • Beginning Tuesday, Sep. 24, 2013, through the end of the 12th week of instruction (Friday, Nov. 15, 2013) it will be extremely difficult to withdraw from a class and you must meet strict criteria as noted in the information below:

Students must submit a course withdrawal petition and will be required to provide documentation of “serious and compelling” reasons to support the withdrawal, and obtain approval signature from the course instructor. Serious and compelling reasons might include work-related conflicts, personal or health reasons that interfere with class attendance or ability to complete work or exams. The form must then be submitted to Cougar Central (Craven Hall, 3rd floor) for final approval by the Department Chair, Dean, or Dean’s designee. If it is determined you do not meet the published criteria, your petition will be denied. It is important to maintain your enrollment in the course until you are made aware of the outcome of the petition. Please review CSUSM catalog and the withdraw form for published criteria.

  • After the 12th week of instruction (beginning Monday, Nov. 18, 2013) through the end of the fall 2013 term: Withdraw petitions will be considered for extenuating circumstances only.
    The withdrawal petition request must be reviewed by a presidential appointee. Requests for withdrawal from courses after the 12th week of instruction are seldom granted. Students are ordinarily expected to formally petition to withdraw from classes prior to the end of the 12th week of instruction.

    Withdrawals after the 12th week of instruction will be considered only for accident or serious physical or mental illness, or serious personal or family problems where the cause of withdrawal is due to circumstances clearly beyond the student’s control and the assignment of an incomplete grade is not practical. Students may not request a late withdrawal for poor academic performance. Lack of awareness of the withdrawal procedures is not an extenuating circumstance.
All students are encouraged to read up on the policy (2012-14 Catalog, pp. 81-83) and relevant timelines. Withdrawal forms are available at Cougar Central or online at: www.csusm.edu/enroll/allforms


Best wishes for a great semester,

Undergraduate Advising Services
www.csusm.edu/academicadvising