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Travel Information and Forms

Travel - Faculty/Staff

Domestic Travel - Faculty/Staff

The sponsoring unit is responsible for following AA Division protocols and submitting the travel request packet for the Provost’s approval.

Upon approval by college/unit, submit travel package to Provost in the following order:

  1. Provost Transmittal Form
  2. Request for Travel Approval Form or UARSC Travel Request Form
  3. Documents supporting travel request (i.e. Agenda, Announcement)
  4. "After the Fact" Travel Memo - Template. Must be printed on Department/College Letterhead

International Travel - Faculty/Staff

Please refer to Academic Affairs International Travel Protocol before beginning your travel package. The sponsoring unit is responsible for following AA Division protocols and submitting the travel request packet for the Provost’s approval.

Upon approval by college/unit, submit travel package to Provost in the following order:

  1. Provost Transmittal Form
  2. Request for Travel Approval Form or UARSC Travel Request Form
  3. State Department Travel Warnings
  4. High Hazard List (As designated by the Chancellor's Office & Insurance Carrier)
  5. War Risk List (As designated by the Chancellor's Office & Insurance Carrier)
  6.  Safe Traveler Enrollment Program (STEP) Submit a screen shot of verification of trip enrollment.
  7. Foreign Travel Insurance Request Form (Foreign Travel Insurance Instructions)
  8. Documents supporting travel request (i.e. Agenda, Announcement)

Student Travel

The requirements and documentation for students traveling under the Division of Academic Affairs may vary depending on the program that is funding the travel.

In addition to following the process below, students should work closely with the sponsoring unit to insure that submission deadlines are met and their package is complete.

The sponsoring unit is responsible for following AA Division protocols and submitting the travel request packet for the Provost’s approval.

Domestic Travel - Student

Upon approval by college/unit, submit travel package to Provost in the following order:

  1. Provost Transmittal Form
  2. Request for Travel Approval Form or UARSC Travel Request
  3. Provost Student Air-Ground Travel Authorization Form
  4. Release of Liability Form
  5. Student Conduct Agreement
  6. Documents supporting travel request

International Travel - Student

Please refer to Academic Affairs International Travel Protocol before beginning your travel package.  Upon approval by college/unit, submit travel package to Provost in the following order:

  1. Provost Transmittal Form
  2. Request for Travel Approval Form or UARSC Travel Request
  3. State Department Warning List
  4. High Hazard/War Risk Warning List (As designated by the Chancellor's Office & Insurance Carrier)
  5. War Risk List (As designated by the Chancellor's Office & Insurance Carrier)
  6. Safe Traveler Enrollment Program (STEP)  (Submit a screen shot of verification of trip enrollment)
  7. Foreign Travel Insurance Request Form (Foreign Travel Insurance Instructions)
  8. Provost Student Air-Ground Travel Authorization Form
  9. Release of Liability Form
  10. Student Conduct Agreement
  11. Documents supporting travel request