Direct Deposit Program

The Direct Deposit Program allows for the automatic deposit of your net earnings in to a checking or savings account at the financial institution of your choice. Only one account at a single financial institution may be used for direct deposit enrollees.

Direct Deposit Program Enrollment Guidelines

  • Faculty - Bargaining Unit 3 employees are eligible immediately
  • Staff employees who do not have an expiration date on their appointment must have 40 hours of leave credits available at time of enrollment
  • Student employees are not eligible for direct deposit
  • Hourly, temporary, limited term, emergency hires and special consultants are not eligible for direct deposit

Multiple Positions
Employees in a position who qualify deposit enrollment, but have second ineligible position, may sign up for Direct Deposit. Payments in all positions will be transmitted through this program.

Additional Pay
Once enrolled in the direct deposit program all additional pay including: bonuses, overtime, shift differential and stipends will be directly deposited into the employee's account at their designated financial institution.

Enrollment Process
To enroll in the program, employees must complete a Direct Deposit Enrollment Authorization Form (STD699) and submit the original completed form to the Payroll Office.  The Payroll Office will verify your eligibility and if eligible authorize your enrollment.  Your authorized form is then forwarded to the State Controller's Office for processing. The State Controller's Office verifies your account with the designated financial institution and submits a test transaction.

Processing Timeframe
You can expect direct deposit of your payments to begin 30 to 45 days after your form is received by the State Controller's Office.

Enrollment/Cancellation
There is no specific enrollment period for direct deposit. You may sign up or cancel direct deposit at any time however, timing of enrollments, changes and cancellations may have an impact on your current month’s payment.  Employees should notify CSUSM Payroll Services in writing at least 30 days prior to closing any account established under this program.   If any action taken by the employee results in a non-acceptance of a direct deposit by the designated financial institution, the employee accepts all responsibility and understands that the State Controller’s Office and CSU San Marcos assume no responsibility.

If at any time the amount of salary or wages deposited to your bank account exceeds the amount of salary or wages actually due and payable, the State Controller will either:
A. Withhold a sum equal to the overpayment from future salary or wages
or
B. Recover such overpayment from the designated account

Availability of Funds
Funds should be available to employees on the first banking day after the end of the pay period. For example, if the pay period ends on Thursday, your funds should be deposited and available on Friday. If the pay period ends on Friday, a weekend, or a holiday, your funds should be posted to your account on the next available banking day.  Saturday is not considered an official banking day for the purpose of posting funds to employee accounts.  Refer to the Payroll Schedule and Holiday Calendar for Direct Deposit Posting Dates located on the Payroll website at http://www.csusm.edu/payroll/DirectDeposit.html.  While most financial institutions post funds to accounts at the beginning of the bank business day, this is not a universal practice. Some institutions post funds in the afternoon. It is strongly recommended that you check with your financial institution to determine when your funds will be available.

Direct Deposit Advice Notice/Pay Stub
You will continue to receive an earnings statement also known as a Direct Deposit Advice Notice.  This document will inform you that the payment was sent to your financial institution and will identify the bank transit/routing number.  All of your deductions and other pay related information such as gross salary is included on your pay stub.

Administrative Cancellation
Employees are removed from the program if any of the following events occur:

  • Direct Deposit is returned or rejected by a financial institution (e.g., due to a closed account or invalid routing number); or
  • Participation in any disability program; or
  • It is necessary to recover/prevent an overpayment; or
  • Employee's attendance pattern could result in an overpayment; or
  • It is necessary to issue a salary advance; or
  • Under certain bankruptcy conditions