General Information for Student Employees

Students are eligible to work on campus during the academic year if they are enrolled in a minimun of 6 undergraduate units or 4 graduate units.

Student employees are appointed into a classification by their departments based on:

  • Enrollment Status
  • Citizenship Status
  • Financial Aid Status
  • Nature of Work

For more detailed information, please see Classifications & Pay Rates

Non-Resident Aliens, please see Foreign Student Employees

Summer Bridge Students, please see Summer Bridge Student Employees

Once appointed, student employees are responsible for reporting hours worked online via PeopleSoft Time and Labor.  The deadline for reporting hours worked is 5:00 PM on the last day of each pay period.

Student User Guides

How to Report Time Online

How to Print a Timesheet for your Supervisor/Department

How to Print an Adjustment Timesheet - Change, Add or Delete Reported Hours

Timesheet - New Employees Who Do Not Have PeopleSoft Access Only

Cutoff Dates / Submission of Hours
All Student employees must submit their hours worked online on or before the cutoff date for the month.  It is recommended that all employees enter their hours worked online each day.

Payday Schedule
Student Employees are paid on the 15th of each month for the prior month worked.

Paycheck Distribution
Student pay warrants (paychecks) are distributed by the Cashier's Office each payday.  Student employees should consult with their immediate supervisor or department representative to confirm paycheck distribution procedures for their department.