Student Absence from Class for University Events and Religious Observances

Definition:Provides a means for students to request reasonable accommodations from instructors for official university events and religious observances.
Authority:Academic Affairs
Scope:The Student Absence from Class for University Events and Religious Observances Policy applies to students who are (1) members of teams, organizations, or classes officially recognized by the university or religious followers. The policy provides a means for students to notify their instructors of potential conflicts between class dates and required events, and for instructors to convey to students and sponsoring organizations any concerns about the student's completion of course requirements.
Responsible Division:Academic Affairs
Approval Date:07/09/2010
Implementation Date:07/09/2010
Originally Implemented:07/09/2010
Signature Page/PDF:View Signatures for Student Absence from Class for University Events and Religious Observances Policy


Notes

CSUSM provides a fair opportunity for students to attend required courses in a manner that allows them to participate in the requirements of their sponsored activities and religious beliefs.



Procedure

I.  ABSENCE FOR OFFICIAL UNIVERSITY EVENTS AND ACTIVITIES

A. Official university events and activities such as fine arts performances, forensics, and other academic competitions supported by the university require participation by students as official members of groups.  Responsibilities shall be as follows.

1. Sponsoring Departments or Programs:  A sponsor (faculty, staff or administrator) of an official university event or activity shall provide each student participant with a memorandum regarding specific absences from classes.  The memorandum shall be given to the student's instructors within the first week of classes.  If scheduling changes occur, the sponsor shall provide the student with a revised memorandum to be given to instructors.

2. Student Participants: Within the first week of classes, a student who expects to be part of an official event shall notify the instructors of affected courses.  At that time, the student shall request accommodation for any missed examinations or other assignments.  If scheduling changes occur, the student shall immediately notify the instructors.

3. Instructors: When possible, the instructor shall reasonably accommodate the student's required absence from class.  An instructor who believes that the anticipated absences would preclude successful completion of the course or would seriously affect the student's grade shall inform the student by the end of the second week of classes.

II. ABSENCE FOR RELIGIOUS OBSERVANCES

By the end of the first week of classes, students should notify instructors of affected courses of planned absences for religious observances.  Instructors shall reasonably accommodate students who notify them in advance of planned absences for religious observances. An instructor who believes that the anticipated absences would preclude successful completion of the course or would seriously affect the student's grade shall inform the student by the end of the second week of classes.