Temporary Faculty Unit 3 Employees Evaluation - SoE

Definition:A policy for the evaluation of temporary faculty within the College of Education
Authority:CSU/CFA Unit 3 Collective Bargaining Agreement
Scope:Temporary Unit 3 faculty employees within the College of Education
Responsible Division:Academic Affairs
Approval Date:06/22/2012
Implementation Date:07/01/2012
Originally Implemented:09/10/2010
Signature Page/PDF:View Signatures for Temporary Faculty Unit 3 Employees Evaluation - SoE Policy


Procedure

I. GENERAL ELEMENTS

A. Definition of Temporary Faculty Employees - Temporary faculty in the School of Education (SoE), a unit within the College of Education, Health, and Human Services (CoEHHS)may be instructors in courses and/or supervisors of clinical practice.

B. Appointment Categories of Temporary Faculty Employees - For the purposes of appointment and evaluation , the collective bargaining agreement (CBA) distinguishes between three types of Temporary Faculty Unit 3 Employees:

(1) part-time or full time appointments for one (1) semester or less
(2) part-time appointments for two (2) or more semesters
(3) full-time appointments for two (2) or more semesters

C. Submission of WPAF – All temporary faculty members shall submit a Working Personnel Action File (WPAF) to the office of the Associate Dean or appropriate administrator according to the timeline of the type of appointment described under Evaluation Cycle. Failure to submit a WPAF, or submitting an incomplete WPAF, will be reflected in the evaluation.  If the WPAF is submitted according to the established timeline and no evaluation takes place, performance of the temporary faculty member is assumed to be satisfactory.  In such cases, temporary faculty may request to be evaluated by the appropriate administrator. Electronic submission for part of or all elements of the WPAF is acceptable. The program should inform faculty of any preferences.

D. Evaluation Cycle

  1. Temporary faculty appointed for one semester (1) shall be evaluated at the discretion of the Associate Dean or appropriate administrator. The employee may request that an evaluation be performed.
  2. Temporary faculty appointed for two (2) or more semesters, regardless of break in service, shall be evaluated after every two semesters of employment. Evaluations may be conducted more frequently than every two semesters at the discretion of the Associate Dean or appropriate administrator.
  3. Temporary faculty on three-year appointments (3) shall be evaluated at least once during the term of their appointment or more frequently at the discretion of the Associate Dean or appropriate administrator.  The employee or the President may request more frequent evaluations.

E. Peer Input (Optional) – The temporary faculty member may request additional peer input in the file.  Peer input can be provided by Unit 3 faculty, tenure-track faculty members or lecturers only from the same content area or program.  The peer input must be provided in alignment with the timeline of the evaluation process. Faculty members who provide peer input may not serve on the PRC of a full-time temporary faculty member.


F. Field Personnel Input (Optional) – Temporary faculty members engaged in clinical practice supervision may also request input from field personnel (i.e. from cooperating teachers, clinical personnel, etc.).

II. EVALUATION PROCEDURES

A. General Procedures

  1. At the time of appointment, the School of Education will provide temporary faculty with a copy or web link of this policy no later than 14 working days after the first day of instruction of the academic term. All evaluation instruments will be provided to the faculty member.
  2. If an evaluation is to be performed, the Associate Dean or appropriate administrator must notify the temporary faculty member no later than the 10th week of the semester of the appointment that the WPAF should be submitted to the office of the Associate Dean or appropriate administrator in accordance with the timeline. When analysis of student evaluations of instruction and/or supervision of clinical practice is available, they must all be placed in the WPAF by the Associate Dean or appropriate administrator.
  3. Temporary faculty must provide all candidates (university students) with the opportunity to evaluate faculty performance. Official CSUSM School of Education Student Evaluations of Teaching shall be administered in accordance with university and college procedures.  All Clinical Practice Supervisors must administer prescribed evaluations each semester in accordance with the evaluation procedure.
  4. Temporary Faculty will follow the specific procedures defined by the appointment (Full-time, Part-time, or Supervisory) as described below in 2, 3, or 4.
  5. The evaluation process should be completed within 45 days after the receipt of the WPAF.  If circumstances require an extension, the Associate Dean or appropriate administrator shall notify the affected temporary faculty member.
  6. The temporary faculty member shall be provided copies of the evaluation(s), sign the evaluation form(s), and is advised to retain a copy. The Associate Dean or appropriate administrator shall place the original evaluation form(s) in the temporary faculty member’s Personnel Action File (PAF).
  7. Within 10 working days from the date noted on the evaluation report, the temporary faculty member may request a meeting with the Associate Dean or appropriate administrator to discuss the evaluation and/or may submit a written response to the evaluation for inclusion in the WPAF. 
  8. In the case of a classroom evaluation, a temporary faculty member shall be given a minimum of five (5) days written notice prior to a classroom visit.  After the visit there shall be consultation about the classroom observation between the temporary faculty member and the visitor.  Written confirmation that a consultation has taken place shall be provided to the associate dean within ten (10) days of the classroom visit.  
  9. Any party to the evaluation may request an external review in accordance with the CBA.
      B. Instructional Full-Time Temporary Faculty (including those who also engage in supervision of clinical practice)  
      1. Full-time temporary faculty members must be evaluated in accordance with the university periodic evaluation procedure. Evaluation of full-time temporary faculty shall include:

        a. candidate evaluations of teaching performance for those with instructional duties;

        b. candidate evaluations of supervision performance for those who supervise clinical practice;

        c. field Experience Coordinator input for those who supervise clinical practice;

        d. review by the School of Education Peer Review Committee (PRC); and

        e. evaluation by the Associate Dean or appropriate administrator.
      2. Full-time temporary faculty members shall submit the following documentation to the Associate Dean or appropriate administrator’s office for evaluation by the Peer Review Committee (PRC) no later than the Monday of the 15th week of the semester. When analysis of student evaluations of teaching is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator.

        a. Cover Sheet including teaching activities with courses taught and information on supervision of clinical practice, if applicable, each semester since the previous evaluation (Form A).

        b. A reflective statement (1/2 – 1 page) assessing strengths and areas for improvement on instructional duties.

        c. Content Area or Program Coordinator/Program Faculty Evaluation (Form B) and, if applicable, Clinical Practice Coordinator and/or Program Coordinator Input (Form D).

        d. Classroom Observation (Form C).

        e. Student Evaluations of Teaching and evaluations of supervision of clinical practice as described in section 4 below, if applicable.

        f. Course materials including syllabi for each course, sample lesson plans, assessments of student learning outcomes, assignments, and examples of student work for use in completion of Form B.

        g. Evidence of candidates (university students) meeting program/course learning outcomes (such as TPEs , TPAs , or other program-based assessments).

        h. Evidence of scholarly/creative activity and/or service (if appropriate).

        i. Current vita.

        j. Optional Peer Input (See section I. for description).

      C. Instructional Part-Time Temporary Faculty (including those who also engage in supervision of clinical practice) 
      1. Evaluation of part-time temporary faculty shall include:
        a. candidate evaluations of teaching performance;
        b. candidates evaluations of supervision performance for those who supervise clinical practice;
        c. Field Experience Coordinator Input for those who supervise clinical practice;
        d. evaluation by the Associate Dean or appropriate administrator; and
        e. current vita.

      2. Part-time temporary faculty members shall submit the following documentation to the Associate Dean or appropriate administrator’s office no later than the Monday of the 15th week of the semester. When analysis of student evaluations of teaching is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator.
        a. Cover Sheet including teaching activities with courses taught each semester since the previous evaluation and information on supervision of clinical practice, if applicable (Form A).
        b. A reflective statement (1/2 – 1 page) assessing strengths and areas for improvement in carrying out instructional and supervision duties (if applicable).
        c. Content Area or Program Coordinator/Program Faculty Evaluation of Instructional Materials (Form B) and, if applicable, Clinical Practice Coordinator and/or Program Coordinator Input (Form D).
        d. Classroom Observation (Form C).
        e. Student Evaluations of Teaching and, if applicable, student evaluations of clinical supervision.
        f. Course materials including syllabi for each course, sample lesson plans, assessments of student learning outcomes, assignments, and examples of student work for use in completion of Form B.
        g. Evidence of candidates meeting program/course learning outcomes (such as TPEs, TPAs, or other program-based assessments).
        h. Current vita
        i. Optional Peer Input (see p. 2 for description).
      D. Supervisors of Clinical Practice
      1. Temporary faculty (part-time and full-time) who are supervisors of clinical practice shall submit their documentation to the Associate Dean’s office no later than the Monday of the 15th week of the semester. When analysis of student evaluations of supervision is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator.

      2. The supervisor documentation shall include the following:

        a. cover Sheet including a list of teacher candidates with descriptions of the candidates (university students) (e.g., beginning, advanced, shared supervision) since the previous evaluation (relevant portion of Form A);
        b. a reflective statement (1/2 – 1 page) assessing strengths and areas for improvement in carrying out supervision duties;
        c. Clinical Practice Coordinator and/or Program Coordinator Input (Form D);
        d. candidate evaluations of supervisor;
        e. examples of completed observation and evaluation forms for teacher candidate performance;
        f. other supporting material related to supervision (e.g., communication with candidates (university students) and site personnel, evidence of supporting candidates in meeting performance assessments, agendas and handouts for candidate support meetings; and
        g. optional Field Personnel Input (See section I. for description)

      3. Temporary faculty (part-time and full-time) supervisors of clinical practice who are asked to leave a clinical site by the site administrator, shall have the site administrator’s request for removal and any response submitted by the faculty member placed in the PAF by the Associate Dean or appropriate administrator , in accordance with the procedures in the CBA.



      C. Timeline

      #

      ACTIVITY

      ASSUMPTIONS

      DEADLINE

      TIME OF SEMESTER

      1

      Hiring of Temporary Faculty

      Latest date of hire is 1st day of class

      1st day of classes

      1st  day

      2

      Receipt of Evaluation Procedures by Temporary Faculty

      Via email or print

      14 working days after the start of appointment

      2nd week

      3

      Collection of Evaluation/WPAF Documents

      Observation of teaching must occur during teaching calendar - first 8 weeks or 16 weeks

      2-15th week

      2-15th week

      4

      Notice of Evaluation by Associate Dean

      Only for the semester when the faculty is due for evaluation – or in which an evaluation  has been requested

       No later than the 10th week of the semester.                         

      6-12th week

      5

      Submit WPAF /evaluation Documents by Temporary Faculty

      Required

      No later than the Monday of the 15th week of the semester

      15th week of the semester

      6

      Receive university student evaluations

      Student evaluations of the last semester taught/supervised

      Upon receipt of evaluations – must be placed in the file by the Associate Dean or appropriate administrator


      7

      Evaluation Report to Temporary Faculty

      Required

      Within 45 days from the day WPAF was submitted


      8

      Temporary Faculty Request for a meeting

      Optional

      Within 10 days after the date of the evaluation report



      D. Responsibilities for evaluation of temporary faculty


      Tenure–line
      Faculty and Lecturers, Program Coordinators

      Clinical Practice Coordinator

      Field Experience Personnel

      Peer Review

      Committee

      Associate Dean or
      Appropriate Administrator

      Notification of Policy

       

       

       

       

      x

      Oversee Policy

       

       

       

       

      x

      Peer Input (Optional)

      x

       

       

       

       

      Content Area/ Program Coord. Input – Form B

      x

       

       

       

       

      Classroom Observation – Form C

      x

       

       

       

       

      Clinical Practice Coord. and/or Program Coord. Input – Form D

      x

      x

       

       

       

      Field Experience personnel Input (optional)

       

       

      x

       

       

      Peer Review (F/T only)

       

       

       

      x

       

      Associate Dean Evaluation Form for Temporary Instructional Faculty – Form E1

       

       

       

       

      x

      Associate Dean Evaluation Form for Temporary Supervisor Faculty – Form E2

       

       

       

       

      x

      Decision to Rehire

       

       

       

       

      x

      Maintenance of Files

       

       

       

       

      x

      E. Forms to be used for evaluation of temporary faculty:

      Form A      Cover Sheet: Summary Information
      Form B      Content Area Faculty/Program Coordinator Input
      Form C      Classroom Observation for Instructors
      Form D      Clinical Practice Coordinator and/or Program Coordinator Input
      Form E1    Associate Dean Evaluation Form for Temporary Instructional Faculty
      Form E2    Associate Dean Evaluation Form for Temporary Supervisor Faculty


      FORM A

       

      COVER SHEET
      (To be completed by temporary faculty member)

      Temporary Faculty Member:                                                                                                              

      Date of Evaluation:                                                    

      Status (check one):                 
      _____ Part-time instructional                                   _____ Full-time supervision      
      ____   Part-time supervision                                    _____ Full-time instructional                
      _____ Part-time instructional and supervision         _____ Full-time instructional and supervision

      Date of prior temporary faculty evaluation:                          

      Instructional faculty: List of courses taught since last evaluation:


      Semester

      Course number/title

      No. of students

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

      Insert additional rows as needed

      Supervision faculty: List of candidates (university students) supervised since last evaluation:


      Semester

      Candidate  Name

      Placement Site
      (school & district)

      Program Level (Beg/Adv)

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

      Attach additional rows and sheets as needed.


      FORM B
      (For instructional faculty)

      CONTENT AREA FACULTY OR PROGRAM COORDINATOR INPUT

      Temporary Faculty Member                                                                                                   

      Content Area Faculty or Program Coordinator                                                         

      Date                                                               

      Documentation is attached describing the temporary faculty member’s performance in the following areas (Please check all that apply):

      _____  Syllabi for each course taught                              

      _____  Sample lesson plans                     

      _____  Assignments                     

      _____  Assessments         

      _____  Classroom Visits (attach form C – Classroom Observation)       

      _____ Other

      Overall Assessment (areas of strength, suggestions for improvement):                                                                    

                                                                                                                                         
      Signature of Evaluator


      FORM C

      (For instructional faculty)

      OBSERVATION OF CLASSROOM INSTRUCTION

      Temporary Faculty Member                                                                                                               

      Content Area or Program Faculty Member                                                                                       

      Course Observed (prefix, number and title)                                                                                        

      Date of Observation                                                                          

      Observation notes on subject matter coverage, organization, pedagogy, and instructional delivery:

      Overall assessment:                                                                            

                                                                                                                              Date                 Signature of Evaluator 


      FORM D
      (For clinical supervisors)

      CLINICAL PRACTICE COORDINATOR and/or PROGRAM COORDINATOR INPUT

      Temporary Faculty Member                                                                                                               

      Clinical Practice Coordinator/Program Coordinator                                                              

      Date                                                               

      Documentation is attached describing the temporary faculty member’s performance in the following areas:

      _____  Completed observation forms of candidate performance.

      _____  Completed evaluation forms of candidate performance.

      _____  Communication with candidates (university students).

      _____  Communications with site personnel.                              

      _____  Candidate evaluations of supervisor.                   

      _____  Other.

      Overall Assessment (areas of strength, suggestions for improvement):                                                                    

                                                                                                                              Date                 Signature of Evaluator

      FORM E1

      EVALUATION OF TEMPORARY INSTRUCTIONAL FACULTY
      (including those who may also be engaged in supervision of clinical practice)
      by Associate Dean or Appropriate Administrator

      Temporary Faculty Member                                                                                                   

      Documentation is attached describing the temporary faculty member’s performance in the following areas:

      _____  Syllabi                              

      _____  Lesson Plans                    

      _____  Assignments                     

      _____  Examinations/Assessment Instruments    

      _____  Classroom Visits (attach form C1 – Classroom Observation)     

      _____  Student Evaluations

      _____  Other Elements

      Overall Assessment (areas of strength, suggestions for improvement):                                                                    

      Overall Recommendation:
                                                                                                                              Date                           
      Signature of Associate Dean

      I have been provided a copy and have read the evaluation. 

      Signature of Temporary Faculty Member                                                                   Date               

      Faculty members have ten working days from the date noted on the Associate Dean’s evaluation to respond if they wish to do so.


      FORM E2

      EVALUATION OF TEMPORARY INSTRUCTIONAL FACULTY  -
      SUPERVISORS OF CLINICAL PRACTICE
      (not engaged in instruction of program courses)
      by Associate Dean or Appropriate Administrator

       

      Temporary Faculty Member                                                                                                   

      Evaluative documentation is attached describing the temporary faculty member’s performance in the following areas:

      _____  Completed observation forms of candidate performance.

      _____  Completed evaluation forms of candidate performance.

      _____  Communication with candidates (university students).

      _____  Communications with site personnel.                              

      _____  Agendas and handouts for candidate support meetings.            

      _____  Candidate evaluations of supervisor.

      _____  Other elements:  ____________________________                  

      Overall Assessment (areas of strength, suggestions for improvement):                                                                    

      Overall Recommendation:

                                                                                                      Date                           
      Signature of Associate Dean or appropriate administrator

      I have been provided a copy and have read the evaluation. 

      Temporary Faculty Member Signature                                                                       Date               

      Faculty members have ten days from the date noted on the Associate Dean’s evaluation letter to respond if they wish to do so.

      The appointment of temporary faculty is governed by Article 12 of the Collective Bargaining Agreement. Please refer to the Faculty Affairs web site, then go to Academic Resources (http://www.csusm.edu/faculty_affairs/) to view the current contract.

      The evaluation of temporary faculty is governed by Article 15 of the Collective Bargaining Agreement.

      Evaluation instruments including rubrics may be periodically revised.  All instruments must be approved by the School of Education Personnel Committee prior to use in the process.

      The term “candidates” refers to university students enrolled in credential or MA.  For the School of Education, the term “student” refers to K-12 students.  Where terms may be misleading, clarifying language will be used.

      TPE – Teaching Performance Expectations – The TPEs are the California standards used to assessment basic credential teacher candidates.

      TPA – Teaching Performance Assessment – The TPA is a state approved performance assessment for teacher candidates.

      Please note that the appointment of a supervisor assigned to a specific site is conditional upon the site administrator’s approval.  Should an administrator request a supervisor to leave a clinical site, the supervisor will not have an opportunity for another appointment until the following semester.  Removal from a clinical site serves as a strong basis for non-reappointment as a university supervisor.  Additionally, the CFA contract states that part-time temporary appointments are contingent upon funding, enrollment, and other considerations as allowed.