|Definition:||It is the policy of California State University San Marcos to restrict access to its laboratories and other potentially hazardous areas. Certain minors and members of the public, who are not Cal State San Marcos students currently enrolled in laboratory courses or who are not laboratory assistants, may be permitted in campus facilities for scheduled events, carefully supervised tours, and educational outreach programs. The Nuclear Regulatory Commission (NRC) restricts the amount of radiation exposure that minors may receive, and because there is a wide variety of chemical and biological hazards associated with laboratory work, it is necessary for the campus to establish guidelines for the appropriate supervision of visitors, student employees and volunteers in laboratories or other potentially hazardous areas. As with all other policies affecting the use of laboratories and/or areas of potential hazard, enforcement of this policy is the responsibility of the supervisor or otherwise designated campus employee of the laboratory space or potentially hazardous area.|
|Authority:||Nuclear Regulatory Commission; California Code of Regulations, Title 8, subchapter 7, group 16, Sec. 5194; Cal State San Marcos Chemical Hygiene Committee; Cal State San Marcos Dependent Children on Campus Policy; the campus President.|
|Scope:||Applies to all areas of the campus community.|
|Responsible Division:||Finance & Administrative Services|
|Signature Page/PDF:||View Signatures for Access to Laboratories and Potentially Hazardous Areas Policy|
Access restrictions to certain areas of the campus are necessary to insure the health and safety of students, faculty, staff, and visitors. The following procedures are intended to assist employees who are responsible for these areas, and for the activities, which take place within these areas, in maintaining a safe and academically productive environment.
For the purposes of this policy and procedure, the following definitions apply:
A. A "minor" is anyone under the age of 18 years.
B. "Public" is any campus employee, student, visitor, or guest who is not enrolled in a laboratory course and who does not have an official reason for being in a laboratory or other defined hazardous area.
C. "Laboratories" are rooms in which campus employees and students handle and store hazardous chemicals, radiation, or biological materials that are subject to the regulations of the California Department of Industrial Relations or the NRC.
D. "Potentially hazardous areas" are hallways, classrooms and offices adjacent to laboratories, which are not considered hazardous, but adult supervision is required for minors to be in these areas because of the potential for emergencies associated with laboratory work.
E. "Other hazardous areas" are machine rooms, electrical rooms and equipment rooms.
F. "Visitor/s" collectively refers to any minor or member of the public previously defined.
III. ACCESS RESTRICTIONS
A. Visitors shall not be permitted in any Cal State San Marcos laboratory:
B. In addition, visitors shall not be allowed:
C. High School and Undergraduate Students Employed or Volunteering in Laboratories
A. The supervisor and/or investigator, or other designated employee, responsible for the laboratory that is hosting visitors must ensure compliance with all appropriate radiation and safety policies and regulations. The responsible employee must ensure that any visitors who will be handling hazardous materials as part of their visit receive training that is then documented. The visitors must be directly supervised by the responsible employee.
These restrictions are required to protect the health and safety of any campus visitor and to avoid potential liability resulting from a visitor's exposure to harmful agents or conditions. It is the responsibility of the appropriate supervisor, investigator, faculty, or any other knowledgeable employee to enforce this policy.
B. Individual campus employees, who are responsible for the areas designated above, may be held personally liable for loss and/or damages incurred by a visitor being allowed into a facility except as permitted by this policy. Problems with compliance with this policy are to be referred to RM&S, the appropriate Department Chair or the Radiation Safety or Chemical Hygiene Committees. An employee raising concerns about this policy to any of these individuals or groups shall not be discriminated against.