ADA Accommodations for Non-Instructional University Events

Definition:The University is required to provide reasonable accommodation for individuals with disabilities to participate in university sponsored events. This policy requires all sponsoring divisions/departments of the university to communicate and prepare for requested reasonable accommodations. The University reserves the right to determine reasonable accommodations.
Authority:Title II of the Americans with Disabilities Act, Section 508, and Section 504 of the Rehabilitation Act as amended.
Scope:This policy includes any cultural, social, or educational event sponsored by an officially recognized division/department of the University.
Responsible Division:Student Affairs
Approval Date:02/28/2006
Implementation Date:02/28/2006
Originally Implemented:02/28/2006
Signature Page/PDF:View Signatures for ADA Accommodations for Non-Instructional University Events Policy
Related Documents and Forms:Document 1
Document 2


Procedure

I. PURPOSE

The purpose of these procedures is to provide university divisions/departments with direction on how to ensure that reasonable accommodations are provided for any university sponsored non-instructional event.

II. DEFINITIONS

  1. Title II of the Americans with Disabilities Act prohibits discrimination against qualified individuals with disabilities in the programs, services and activities of public entities and requires that those entities make their programs, services and activities accessible to individuals with disabilities. Title II applies to California State University San Marcos.
  2. Reasonable accommodations refer to any modifications that need to be made for a person or within an environment to minimize the discriminatory effect of a person's physical, emotional, or learning disability. Specifically, reasonable accommodations can include but are not limited to the following: sign language interpreters, real time captionist, materials in alternate format and special seating arrangements.


III. PLANNING AND ADVERTISING FOR EVENTS

A. University divisions/departments are asked to plan for the costs associated with providing reasonable accommodation as part of the event budget. Divisions/departments unable to cover costs from available resources should contact Disabled Student Services for funding assistance. Appendix A provides a general reference of cost ranges for particular accommodations; costs are subject to change and should be verified prior to final budget submission.

B. The Office of Disabled Student Services may be contacted as a resource in verifying costs and to receive information on how best to secure the necessary accommodations; however, the division/department will assume responsibility for coordinating appropriate accommodations as requested.

C. Advertising of campus events must include a contact phone number, accessibility statement and the "accessible" logos seen in Appendix B; an electronic copy of these logos is available on the Office of Communications website:  http://www.csusm.edu/communications/accessibility.html

IV. DETERMINATION OF REASONABLE ACCOMMODATIONS

Disabled Student Services will serve in a consultative capacity to assist in determining reasonable accommodation.

V. RESPONSIBILITIES OF REQUESTORS

It is the responsibility of the event attendee with a disability to notify the campus sponsor in a timely manner which is at least seven working days prior the scheduled event. It is important to understand that some accommodations, such as the reproduction of material into alternate format or scheduling qualified sign language interpreters may require more notification than seven working days. However, every effort will be made to provide reasonable accommodations in a timely manner.

VI. ENFORCEMENT


California State University San Marcos is committed to providing reasonable accommodations as outlined in ADA. Concerns regarding accommodations for faculty and staff should be referred to Human Resources & Equal Opportunity. Concerns regarding accommodations for students should be referred to the Dean of Students.