Administrative Course Drop

Definition:Administrative Course Drop is a procedure that offers instructors the option of making enrollment in a course contingent upon the student's attendance at specified class meetings and/or proof of having satisfied the Enrollment Requirements.
Authority:The President of the University.
Scope:All CSUSM credit-bearing courses.
Responsible Division:Academic Affairs
Approval Date:04/02/2009
Implementation Date:04/02/2009
Originally Implemented:04/02/2009
Signature Page/PDF:View Signatures for Administrative Course Drop Policy


Procedure

Students registered in a course but not present at the first class session, or who do not demonstrate participation during the add/drop period for online courses, will not be guaranteed a place in the class. Administrative Drop is a procedure that offers instructors the option of making enrollment in a course contingent upon the following:

  1. the student's attendance at specified class meetings, and/or
  2. proof of having satisfied the Enrollment Requirements.

Instructors are not required to drop students for non-attendance or lack of Enrollment Requirements. Therefore, students should not assume that they will be automatically dropped for non-attendance, and should confirm their enrollment status before the add/drop deadline.

Students absent from the first class meeting, or not participating in an online course, may be administratively dropped from the course at the instructor's request. In addition, instructors may stipulate that attendance/participation at other specified class meetings before the add/drop deadline is required for the students to remain enrolled in the course. These dates must be specified in the course syllabi. (For example, in some science laboratory courses, student attendance at safety instruction sessions is mandated by state law.) Students who are unable to attend the first class meeting, or class meetings where attendance/participation is required for enrollment, should make every effort to communicate their interest in remaining enrolled in the course; however, notification of the instructor may not be sufficient to ensure enrollment in the course. Students may be administratively dropped from courses for failure to attend first class meetings or other mandatory meetings, even when the instructor is given prior notification.

Students who cannot provide evidence of having satisfied the Enrollment Requirements for the course may be administratively dropped from the course at the instructor's request.

For an Administrative Drop to occur, instructors must send the request to the Office of Registration and Records at least two working days before the end of the add/drop deadline.

Where students have been administratively dropped from a course, and where the absence or inability to contact the instructor was caused by mitigating circumstances, students should appeal to the instructor to regain enrollment in a course prior to census. Students who have been administratively dropped from a course may be reinstated prior to census, upon consent of the instructor. The instructor will make the reinstatement request to the Office of Registration and Records. Once census has been reported to the Chancellor's Office, appeals for reinstatement will not be honored.