Extended Learning's Roles and Responsibilites
||A policy describing the roles and responsibilities of Extended Learning with regard
to for-credit and not-for-credit programs. Describes the review and reporting relationship
between faculty and Extended Learning in academic matters.
||President of CSU San Marcos
||Credit and non-credit courses offered by Extended Learning.
||View Signatures for Extended Learning's Roles and Responsibilites Policy
The Extended Learning program at California State University San Marcos provides increased
access to undergraduate, graduate, and continuing education and thereby contributes
to the lifelong learning opportunity of students and community members, and to the continued health and economy of the communities served by the university.
As an educational unit of the university, Extended Learning is subject to the regulations
of the State of California, the California State University, and CSU San Marcos. This
document provides guidance for implementation of the applicable regulations and covers
the following types of instruction.
A. Courses that may be used to satisfy requirements for a degree awarded by the university
(university credit courses) – these include:
- Special session courses: Courses listed in the university's catalog and offered in
special sessions utilizing alternative times, locations, or modes of delivery.
- Contract credit/Special session courses: Courses carrying university credit, approved/established
by an academic department and approved by the Academic Senate, but not listed in the
university’s catalog, which are designed primarily to address the needs of a specified
client group or audience.
- Open University courses: Courses offered to non-matriculated students on a space-available
B. Courses that may not be used to satisfy requirements for a degree awarded by the
university (noncredit courses) – these include, but are not limited to:
- Courses which lead to certification of particular skills.
- Courses intended for professional development that award continuing education units.
- Courses which serve the intellectual and avocational interests of members of the community.
C. Courses that award university credit that may not be used to satisfy requirements
for a degree awarded by the university (extension credit).
II. UNIVERSITY CREDIT COURSES
- University credit courses and programs offered through Extended Learning must have
been approved through the standard curriculum review and approval process. The offering
of such courses through Extended Learning must be approved by the Dean (or designee)
of the College offering the courses and the Dean of Extended Learning (or designee).
The offering of such programs through Extended Learning must be approved by the Dean
(or designee) of the College offering the programs, the Dean of Extended Learning
(or designee), the CSUSM Academic Senate (via a policy to be developed by the BLP),
and the President (or designee).
- Instructors who teach Extended Learning courses offered for university credit must
be approved in advance and in writing by the department chair or program director
of the appropriate discipline and the appropriate college/library Dean each time a
course is taught.
- credit courses offered through Extended Learning shall be evaluated in the same manner
as courses offered through state-support. Copies of evaluations shall be provided
to the instructor, the appropriate department chair or program director, and the appropriate
college/library Dean offering the courses.
- Only non-matriculated students may enroll in courses available through the Extended
Learning Open University program. Students who have been disenrolled from the university
may enroll in Open University courses only with the prior permission of Enrollment
Services and course instructor.
III. COURSES OFFERED WITH NON-DEGREE UNIVERSITY CREDIT
A. Extension credit provides non-degree units and allows CSUSM to offer a wider array
of credit courses to a larger audience and have these units appear on a CSU transcript.
These are typically professional advancement courses that are credit worthy, but not
applicable to a degree or part of the standard CSUSM curriculum. These courses are
developed to meet special needs of particular groups or communities, e.g. K-12 teachers;
the extension credit that they confer denotes an investment of time and accomplishment
comparable to that required in established university courses.
B. Courses that carry extension credit are numbered in a series other than those used
for university degree courses and carry the prefix of the corresponding CSUSM department.
Extension credit courses are not listed in the academic catalog.
C. All such courses and instructors require the review and approval of the corresponding
college/department, in a manner similar to that which special session and/or special
topics courses require.
IV. COURSES OFFERED WITHOUT UNIVERSITY DEGREE CREDIT
A. Non-degree credit courses offered by Extended Learning may award continuing education
units, certification of particular skills, or certificates of completion.
Documents attesting to these awards must clearly specify the nature of the award in
order to avoid confusion with award of a degree.
B. Non-degree credit courses offered by Extended Learning are subject to the approval
of the Dean of Extended Learning and the President or designee but are not subject
to approval by the CSUSM Academic Senate.
- When planning a course or program for non-degree credit, Extended Learning shall inform
the Deans and/or designee of the appropriate colleges/library, who shall notify the
faculty of the appropriate disciplines. The communication shall specify the course
- intended audience;
- instructor qualifications; and
- sites and facilities.
- Each time it offers a non-degree credit course, Extended Learning shall consider:
- the appropriateness of intended sites and facilities;
- the qualifications, teaching interests, and availability of CSU San Marcos faculty
members in the appropriate disciplines; and
- the qualifications, teaching interests, and availability of lecturers for the course.
- Extended Learning will contract directly with instructors of courses offered as non-degree
- Extended Learning will obtain student evaluations of each Extended Learning non-degree
credit course and will provide copies to the instructor. Evaluations will be retained
for three years and will be available for inspection by the Dean of Extended Learning
and other university personnel in accordance with applicable campus policies.
V. REVIEW AND EVALUATION
A. The Dean of Extended Learning will provide by the end of September of each year
to the Provost and Chair of the Academic Senate a report of the progress of Extended
Learning, including an overview of the types of courses and programs offered, enrollment
data, their collaboration with academic departments, locations of where the courses
or programs were held, and an assessment of the success of these programs in meeting
the unit's goals and objectives. This report will provide an assessment of the prior
fiscal year's activities and a self-evaluation, which addresses:
- the quality of the Extended Learning programs and courses;
- the adequacy of the curriculum in meeting the needs of students and the community;
- the adequacy of the sites and facilities used.
B. As a way to seek the active collaboration and consultation of the Academic Senate
in course and program planning and evaluation, Extended Learning will include at least
one Senate-appointed faculty member from each college and one from the Library to
serve on its Program Advisory Council.