Grant Proposal Seed Money

Definition:Grant Proposal Seed Money (GPSM) funds have been earmarked by the Provost to provide support for faculty to develop proposals for external funding. Currently GPSM funds are provided through the annual indirect cost allocations from Foundation.
Authority:The president of the university.
Scope:GPSM funds are designed to assist faculty in such activities as: Refining ideas, Creating plans and designs, Trying out methodologies, Collecting preliminary data, Conducting pilot or preliminary activities, Reworking grant proposals that received encouraging review but were not funded, Seeking fellowships, Promoting collaboration Proposal areas may include research, scholarly activities, and/or pedagogy. The funds may be used for supplies, equipment, travel, stipends, student assistants, grant writing assistance, or other needs associated with proposal development.
Responsible Division:Academic Affairs
Approval Date:06/06/2008
Implementation Date:06/06/2008
Originally Implemented:01/22/2002
Signature Page/PDF:View Signatures for Grant Proposal Seed Money Policy


Procedure

I. ELIGIBILITY
 
All CSUSM temporary and tenure-track (probationary and tenured) Unit 3 employees may apply.
 
II. PURPOSE
 
GPSM funds have been earmarked by the Provost to provide support for faculty to develop proposals for external funding. Currently GPSM funds are provided through the annual indirect cost allocations from Foundation.
 
III. PROCESS
 
Proposal areas may include research, scholarly activities, Applications will be reviewed throughout the year. The Associate Vice President for Research (AVPR) will invite at least three faculty from different disciplines each semester who are among CSUSM's most active grant writers to evaluate the applications. This group will evaluate the seed fund requests based on the estimated probability that the project will lead to a submitted proposal. The recommended proposals will be forwarded to the AVPR. Requests may be fully or partially funded in order to seed a variety of projects.
 
The proposal process is administered by the AVPR; the awards process is administered jointly by the Office of Graduate Studies & Research and the CSUSM Foundation. Expenditures should be made in accordance with the proposal budget and observe Foundation and University policies and procedures. Funds should be spent within one year of the award announcement. Extensions may be granted at the discretion of the AVPR. A final report to the AVPR will document how GPSM awards were spent. In the case where an external grant application was submitted, a notification of submission shall be received as the report.
 
IV. APPLICATION REQUIREMENTS:
 
An electronic copy of the application may be found on the web at www.csusm.edu/research/
 
The application must include the following information:
 
1. A description of the specific activity/ies for which the applicant is requesting GPSM funds.
 
2. A budget showing how the GPSM funds will be spent.
 
3. A proposal development timeline for the externally funded project
 
4. A description of the anticipated externally funded project and possible funding sources:
 
a. A brief (1 page max) description of the project for which the applicant plans to request external funds, and how this seed money will enhance the applicant's ability to attain external funds.
 
b. A list of the agency/ies) to which the applicant plans to submit proposal(s). A copy of the RFP or prospectus should be attached.
 
c. A description of the length of proposed project and approximate amount of funds the applicant anticipates requesting and their use.
 
d. A brief description of the applicant's prior experience in submitting proposals for external funding and funding successes and/or consultation that the applicant will seek in development of the grant proposal.
 
Additional guidelines:
 
1. Application page limit (4 pages or less).
 
2. Proposals will normally be reviewed within two weeks of receipt. Applications should be submitted electronically to the Office of Graduate Studies and Research. For any questions, the applicant can call extension 4066.