|Definition:||California State University San Marcos shall develop, implement, and monitor an Injury & Illness Prevention Program (IIPP) that, at a minimum, conforms to the California State University, State of California, and federal regulations established to provide a safe and healthy environment for its employees and students. Risk Management and Safety (RM&S) shall manage the IIPP on behalf of the University. RM&S will ensure the provision and documentation of appropriate training, routinely review changes in environmental and occupational safety regulations for incorporation into the IIPP, and monitor the implementation of IIPP regulatory requirements. Under the IIPP, employees must be instructed in safe practices, which are relevant to their job functions, and are responsible for adhering to these practices. Managers/Supervisors/Principal Investigators at all levels must complete training in the areas relevant to their function, and will be responsible to instruct and monitor the compliance of employees under their supervision.|
|Authority:||Executive Order 1039, California Code of Regulations, Title 8, Section 3203 & 1509, and California Labor Code Section 6401.7|
|Scope:||This policy applies to all University employees, volunteers, and applicable students. It applies to all University programs and activities whether they occur both on and off-campus. University auxiliary and affiliate organizations are responsible for applying similar practices to their respective programs and activities.|
|Responsible Division:||Finance & Administrative Services|
|Signature Page/PDF:||View Signatures for Injury & Illness Prevention Program Policy|
I. PROGRAM RESPONSIBILITIES
The University President has assigned overall management for the Injury & Illness Prevention Program (IIPP) to the Vice President for Finance and Administrative Services. The Director of Risk Management and Safety is responsible for the implementation of the program at California State University San Marcos.
Employees or students experiencing an occupational injury or illness must call Risk Management and Safety (RM&S) to report the incident. If it is an emergency, call University Police or 911 from a campus phone. RM&S staff will conduct an on-site survey to determine the cause and/or recommend a corrective action to mitigate the hazardous condition.
II. ENVIRONMENTAL, HEALTH AND SAFETY REGULATORY AGENCIES
RM&S functions as the interface between the University and outside environmental or occupational safety regulatory agencies and personnel such as: inspectors from Cal/OSHA, Cal EPA, Department of Health Services, and numerous other State, County, or City regulators.
RM&S reviews changes in environmental and occupational safety regulations and develops environmental and occupational safety programs that will satisfy regulatory requirements. The IIPP manual contains the campus response to these regulations. The full comprehensive program is maintained and available for reference in Risk Management & Safety.
III. PROGRAM OBJECTIVES
The program goal is to assist University employees, volunteers, and student employees in identifying hazards in the workplace, determining how to correct hazards that may occur, and taking steps to prevent them from recurring. The following describes specific requirements for program responsibility, compliance, communication, hazard assessment, accident/exposure investigations, hazard correction, training, and recordkeeping. The program will achieve the following objectives:
A. Identify an individual(s) with authority and responsibility for implementing the program;
B. Communicate with employees regarding health and safety matters and how to report hazards;
C. Develop compliance strategies;
D. Provide procedures for identifying and evaluating hazards and unsafe conditions;
E. Investigate accidents and incidents;
F. Develop procedures for correcting hazards and unsafe conditions;
G. Provide employee training programs; and
H. Maintain documentation for environmental, health and safety programs.
IV. SAFETY TRAINING
All employees, student employees, volunteers, and applicable students are required to complete IIPP training. Several classifications or job functions require specialized safety training. The following describes the process used at CSUSM to ensure training for all employees and, where appropriate, members of the student body.
Additional responsibilities for implementation include the following members of the campus community:
A. Risk Manager
B. Deans and Associate Vice Presidents
C. Directors and Department Chairs
D. Principal Investigators/Faculty
F. Department Safety Coordinators
G. Employees and Volunteers
Refer to the Injury & Illness Prevention Program document for the full text on implementation.
A. All employees, volunteers, and students shall adhere to safe and healthy work practices defined by established campus and departmental safety and health guidelines. Failure to do so may result in appropriate disciplinary action consistent with the provisions of the Memoranda of Understanding (MOU) between the CSU and applicable bargaining units; and specific sections within the California Education Code and the California Code of Regulations, Title 5.
B. The department(s) found responsible for any violation citations resulting in monetary fines may be held accountable for payment.