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Nomination and Election of Peer Review Committees - College of Science and Mathematics | Policies | CSUSM

Nomination and Election of Peer Review Committees - College of Science and Mathematics

Definition: This document outlines the process for the nomination and election of eligible faculty members to serve on Peer Review Committees in the College of Science and Mathematics. It provides a timeline and deadlines for proper notification of faculty, and a process for completing the election.
Authority: The Dean’s Office, Department Chairs and other appropriate faculty governance units in the College of Science and Mathematics (CSM).
Scope: Eligible faculty unit employees of the College of Science and Mathematics, CSU San Marcos.
Responsible Division: Academic Affairs
Approval Date: 02/09/2017
Originally Implemented: 02/09/2017
Signature Page/PDF: View Signatures for Nomination and Election of Peer Review Committees - College of Science and Mathematics Policy


Procedure

  1. GENERAL GUIDELINES

    As part of the Retention, Tenure and Promotion (RTP) process, the Dean’s Office shall notify all faculty, and their respective departments, as to who must be reviewed by a Peer Review Committee (PRC). To facilitate RTP PRC elections, this notification will occur by the 12th week of the Spring semester for the following Fall. For periodic evaluation, including Periodic Evaluation of Tenured Faculty (PETF) and Lecturer Evaluation, the notification for PRC elections will occur by the 12th week of the Fall semester for reviews to occur the following Spring. It shall be the responsibility of the Department to conduct the election of PRCs for tenure-track and lecturer faculty undergoing reviews that require a PRC, as outlined in the University Policies for Retention Tenure and Promotion, PETF and Lecturer Evaluation. The Department Chair shall ensure that the appropriate PRC elections occur. When no Chair exists, this duty will fall to the Department or appropriate faculty governance unit. Departments with faculty undergoing performance (retention, tenure and/or promotion) reviews shall submit the names of the PRC members and chairs to the Dean's office no later than the last day of instruction of the Spring semester. Departments with faculty undergoing PETF or lecturer evaluation shall submit the names of the PRC members and chairs to the Dean's office no later than the last day of instruction of the Fall semester. In the event that a particular Department cannot for any reason successfully elect a PRC, it should seek assistance from the Dean’s office (see U-RTP section III.C.3.b.).

  2. ELIGIBLE FACULTY TO SERVE ON A PRC
    1. Only tenured CSUSM faculty are eligible to serve on the PRC of tenure-track faculty, with the following restrictions:
      1. Faculty who are currently Candidates for promotion are not eligible to serve on the PRC of faculty who are Candidates for tenure and/or promotion.
      2. For promotion reviews only, PRC faculty must be at a rank above the Candidate (CBA 15).
      3. Regarding a PRC for a faculty member with a joint appointment, refer to section II. 4., below, and section IV.D. of the University RTP.
      4. Faculty who are members of the University Promotion and Tenure Committee are not eligible to serve on the tenure or promotion PRCs
      5. Faculty who are on any type of full semester leave during any part of the review process where they are expected to participate are not eligible to serve.
      6. At the request of a Department, the President may agree that a faculty unit employee participating in the Faculty Early Retirement Program (FERP) may also engage in deliberations and make recommendations regarding the evaluation of a faculty unit employee. A PRC may not consist exclusively of faculty who are in the FERP program.
      7. When there are insufficient eligible members to serve on a PRC, the Department shall elect members from a related academic discipline(s) (CBA 15).
    2. All tenured CSUSM faculty are eligible to serve on the PRC of lecturers, with the exception of faculty who are on any type of full semester leave during any part of the review process when they are expected to participate.
    3. All tenured CSUSM faculty are eligible to serve on the Periodic Evaluation of Tenured Faculty PRC, with the following restrictions:
      1. PRC faculty at rank lower than the Candidate are not eligible to serve. PRC faculty must be equal to or higher than the rank of the Candidate to be evaluated.
      2. Faculty who are on any type of full semester leave during any part of the review process where they are expected to participate are not eligible to serve.

  3. NOMINATIONS FOR SERVICE ON THE PRC

    In addition to the below nomination criteria, if the Candidate holds Joint Appointment, then the Joint Appointment PRC nomination will be conducted following the procedures detailed in the University RTP (section IV.D.) and the CBA (CBA 15).

    1. PRC Nominations for Tenure-Track Faculty Undergoing Periodic or RTP Review

      The PRC shall consist of three individuals. The tenure-track faculty of the Department shall jointly nominate two tenured faculty Department members to serve on the PRC for all tenure-track faculty who are being reviewed (excluding Candidates undergoing PETF) during the upcoming academic year; these will be called the “common members”. Each tenure-track faculty member under review shall then nominate one additional eligible faculty member from the Department or a discipline related to the research of the Candidate to serve on their respective PRC.

      1. When there are insufficient eligible faculty from within a Department to serve as the common members on the PRC, the Department shall nominate members from a related discipline (CBA 15).
      2. When there are insufficient eligible full professors from within a Department to serve as the common members of a PRC for associate professors seeking promotion, the Department may choose to nominate two different sets of common members to sit on the Department’s PRC. In such cases:
        1. One set of common members shall be nominated to serve on the PRC for associate professors seeking promotion. Full professors may be nominated from a related discipline to serve as the common members for all associate tenure-track faculty seeking promotion. Each promotion Candidate shall then nominate one additional eligible faculty member from a discipline related to their research to serve on their PRC;
        2. Another set of common members shall be nominated to serve on the PRC for all other Candidates in the Department undergoing review (excluding PETF). Each Candidate shall then nominate one additional eligible faculty member from a discipline related to their research to serve on their PRC.
    2. PRC Nominations for Periodic Evaluation of Tenured Faculty

      The PETF PRC shall consist of three tenured faculty. Each Department shall nominate one PRC for each tenured faculty member undergoing PETF in a given academic year. There are no common member requirements for the PRC of such faculty, though individuals may serve on multiple PETF peer review committees. For each PETF PRC, the tenure-track faculty of the Department shall nominate two tenured faculty members from within the Department. Each faculty member under review shall then nominate one additional tenured faculty member from the Department or a discipline related to the research of the Candidate to serve on their PRC.

      1. When there are insufficient eligible faculty from within a Department to serve on the PTEF PRC, faculty in the Department shall nominate members from a related discipline. Each tenured faculty under review shall then nominate one additional eligible faculty member from a discipline related to the research of the Candidate to serve on their PRC.
    3. PRC Nominations for Lecturer Faculty Evaluation

      Each Department shall nominate a PRC for each lecturer faculty undergoing evaluation in a given academic year requiring a PRC. The PRC shall be composed of at least three full-time tenured faculty, with the chair chosen by the elected PRC. If there are not enough eligible faculty members in a Department, the Department or program shall nominate PRC members from related academic disciplines.

  4. PRC ELECTION PROCEDURES
    1. The Department Chair (or designee) will communicate to the Department those faculty who are eligible to serve on a PRC prior to nominations as outlined above. Serving on a PRC is an important responsibility expected of all eligible faculty. Those individuals asked to serve should make every effort to do so. However, in certain circumstances, it may not be possible or advisable for a faculty member to serve. These circumstances are expected to be rare. In such circumstances those faculty will be deemed ineligible, in accordance with guidelines from the University (U-RTP section III.C.3.b.) and the CBA (CBA 15).
    2. The Department Chair (or designee) shall construct a ballot that lists the three nominated individuals for each faculty in the program who is subject to PRC evaluation during the upcoming semester. All tenure-track faculty in the Department shall be given the opportunity to vote by secret ballot for all peer review committees. PRC elections for lecturers shall be conducted in accordance with the University Lecturer Evaluation Policy and the CSM Lecturer Evaluation Policy.
      1. If the Candidate has Joint Appointment, election of the Joint Appointment PRC shall be conducted in accordance with University (U-RTP section IV.D.) and CBA (CBA 15) procedures for Joint Appointed faculty.
    3. A nominee must receive endorsement by a simple majority of the voting faculty in the Department in order to be elected to a PRC.