Periodic Evaluation of Tenured Faculty Policy
The purpose of Periodic Evaluation of Tenured Faculty (PETF) is to provide periodic
feedback to faculty members on their effectiveness in all areas considered for retention,
tenure, and promotion in order to maintain and improve faculty performance in the interest of carrying out the university's mission.
Periodic Evaluation of Tenured Faculty is an important part of the professional growth
of the tenured faculty unit employee (professor, librarian, counselor) and may serve
different needs at different points in the faculty member’s career.
- For faculty aspiring to promotion to Full Professor/Librarian/SSPAR III, the PETF
will provide feedback about maintaining and improving the faculty member's effectiveness
and also feedback about strengths and weaknesses relevant to a future application
for promotion to full professor.
- For faculty who have achieved the rank of Full Professor the PETF will provide feedback
about maintaining and improving the faculty member's effectiveness.
II. REQUIRED REVIEW INTERVALS
The term “faculty member” refers to instructional faculty, librarians, and SSP-ARs.
A. Faculty unit employees not being considered for promotion are subject to review
every five years following the awarding of tenure.
B. Faculty on sabbatical or leave of absence during the scheduled year of review shall
undergo PETF upon return to campus.
C. Faculty who are participating in the Faculty Early Retirement Program (FERP) shall
not be required to undergo evaluation unless an evaluation is requested by either
the FERP participant or the appropriate administrator.
III. PROCEDURE AND TIMELINE
A. A peer review committee (PRC) of the department or equivalent unit and the Dean/Director
of the College/Library/unit shall conduct the PETF.
B. PETF Report -- Faculty undergoing a fifth-year PETF shall submit a PETF report.
The PETF report shall address the faculty member’s work in all areas considered for
retention, tenure, and promotion for the years under review. For faculty with teaching
responsibilities, the PETF report will cover the areas of Teaching, Research/Creative
Activity, and Service. For librarians, the PETF report will cover the areas of Professional
Performance, Research/Creative Activity, and Service. For SSP-ARs, the PETF report
will cover the areas of Professional Performance, Professional Development, and Service.
- The PETF Report shall consist of:
- A comprehensive curriculum vitae (in the format recommended for the WPAF). For instructional
faculty, the CV shall contain sections on Teaching, Research/Creative Activity, and
Service. For librarians and SSP-ARs, the CV shall contain a section of Professional
Performance/Professional Development, Research/Creative Activity, and Service.
- A narrative of 1,250-1,750 words (approximately 5-7 pages) highlighting the Candidate’s
accomplishments during the period covered in the PETF.
- The Candidate should indicate their goals for the evaluation, including if they believe
they may apply for promotion to full professor following the PETF.
- All teaching faculty shall include consideration of student evaluations of teaching
as partial evidence of teaching effectiveness. This consideration may take various
forms; for example, a description of student evaluations may be included in the narrative,
or a page from the summary statistics provided with the student evaluations of instruction
obtained for each of the chosen classes, or a single table summarizing item statistics
for all courses to be highlighted in the review may be included with the PETF.
2. The Candidate shall submit a copy of the PETF report to the office of the Dean/Director
of the College/Library/unit.
C. Evaluation of the candidate's Report
1. The PRC shall review the Candidate’s report and write a summary report. If the
Candidate has stated that they may apply for promotion to full professor following
the PETF, the PRC shall provide feedback about strengths and weaknesses.
2. The Dean/Director will review the Candidate’s report and the PRC report, and write a summary report.
If the Candidate has stated that they may apply for promotion to full professor following
the PETF, the Dean/Director shall provide feedback about strengths and weaknesses.
3. The Candidate member shall be provided a copy of the PRC and Dean/Director reports.
4. The PRC chair and the Dean shall meet with the Candidate, upon completion of his
or her evaluation to discuss strengths and weaknesses. If necessary, a plan for improvement
will be developed that shall include periodic status reports.
5. The Candidate may submit a written response to the PETF assessment.
6. A copy of the PRC’s report, the Dean’s/Director’s summary report, the improvement
plan (if any), and the Candidate’s response (if any) shall be placed in the Candidate’s
Personnel Action File.
7. Academic units may develop guidelines for the appropriate level of performance
in each of the areas covered by the PETF report.
8. PETF Calendar
March 1 Fifth-year PTPE reports due
April 1 PRC report due to faculty member
May 1 Dean/Director’s summary due
End of semester Meeting with PRC chair and Dean completed