Public Safety Major Incident Report

Definition:Cal State San Marcos' President or Campus Chief of Police is to report as soon as possible all serious and/or fatal injuries and emergency incidents to the offices of General Counsel and Risk Management at the Chancellor's Office. A Major Incident is any incident involving the campus and its students, faculty, or staff which may be newsworthy or potentially sensitive. Major incidents include serious crimes such as homicides, rape, robbery, assault, burglary (involving large sums of money or valuables), arson, bombs, bomb threats where buildings need to be closed, riots, disturbances, embezzlement of funds, or misuse of funds, serious or fatal injuries or illnesses or suicides. Major incidents also include disasters or emergencies, such as fire, earthquake, power outage or hazardous materials spill where there is a significant campus impact.
Authority:Coded Memorandum HR 2002-14, dated April 18, 2002
Scope:Applies to all university students, faculty, and staff.
Responsible Division:Finance & Administrative Services
Approval Date:06/03/2002
Implementation Date:06/03/2002
Originally Implemented:06/03/2002
Signature Page/PDF:View Signatures for Public Safety Major Incident Report Policy


Procedure

GENERAL

A Major Incident is any incident involving the campus and its students, faculty, or staff which may be newsworthy or potentially sensitive. Major incidents include serious crimes such as homicides, rape, robbery, assault, burglary (involving large sums of money or valuables), arson, bombs, bomb threats where buildings need to be closed, riots, disturbances, embezzlement of funds, or misuse of funds, serious or fatal injuries or illnesses or suicides. Major incidents also include disasters or emergencies, such as fire, earthquake, power outage or hazardous materials spill where there is a significant campus impact.

The Campus Chief of Police will ensure in the event of a Major Incident that administrative information is directed as required to the State of California, the Chancellor's Office, campus administrators, and other entities, as appropriate.

The Campus Chief of Police is responsible for retrieving information and updating files within the California Law Enforcement Telecommunication system and monitoring and analyzing campus information to ensure compliance with relevant campus and CSU procedures.

MAJOR INCIDENT REPORTING PROCESS TO THE CHANCELLOR'S OFFICE

Cal State San Marcos' President or Campus Chief of Police is to report all serious and/or fatal injuries and emergency incidents to the offices of General Counsel and Risk Management at the Chancellor's Office.

CSU General Counsel
Marc D. Mootchnik
Office of the Chancellor
401 Golden Shore, 4th Floor
Long Beach, CA 90802-4210
Phone: (562) 951-4500
Fax: (562) 951-4959
Email: mmootchnik@calstate.edu

CSU Risk Management
Kit Espinosa
Office of the Chancellor
401 Golden Shore
Long Beach, CA 90802-4210
Phone: (562) 951-4580
Fax: (562) 951-4967
Email: cespinosa@calstate.edu

The Campus Chief of Police is to notify the systemwide CSU Police Coordinator of major incidents, by telephone or email, as appropriate. The CSU Police Coordinator will notify the Vice Chancellor of Human Resources who will in turn inform individuals and/or departments within the Chancellor's Office as appropriate.

CSU Police Coordinator Chief
Kim Wible
Office of the Chancellor
401 Golden Shore, 4th Floor
Long Beach, CA 90802-4210
Phone: (562) 951-4513 / (415) 338-2747
Fax: (562) 951-4891 / (415) 338-1926
Email: kwible@calstate.edu or wible@sfsu.edu

As time permits, the Campus Chief of Police or designee is to telephone or email the CSU Police Coordinator a report of what occurred, using the Report of Major Incident Form. The report may be brief, but should be made at a time when accurate facts have been obtained. The final written Report of Major Incident Form is to be mailed or faxed to the CSU Police Coordinator.

MAJOR INCIDENT REPORTING PROCESS TO CAMPUS OFFICES

The Campus Chief of Police is to report all serious and/or fatal injuries and emergency incidents to the following CSUSM offices during normal work hours. In the event that the incident occurs after normal work hours, the following individuals will be contacted at home:

Alexander Gonzalez, University President
alexg@csusm.edu
(760) 750-4040

Stephen G. Garcia, Chief Financial Officer & V.P. of Finance & Administrative Services
sggarcia@csusm.edu
(760) 750-4950

Rick Moore, Director of Communications
rmoore@csusm.edu
(760) 750-4011

Linda Leiter, Associate Vice President, Human Relations and Campus Enterprises
lleiter@csusm.edu
(760) 750-4502

The Office of the President will notify Cabinet members. Cabinet members will notify any other appropriate personnel in their division of any Major Incidents at CSUSM.

Related Policy/Procedure:
Emergency Preparedness Plan