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Records Management | Policies | CSUSM

Records Management

Definition: The Records/Information Retention and Disposition policy is to improve operational efficiency and effectiveness while at the same time ensuring that legal and regulatory requirements associated with the retention and disposition of Cal State San Marcos records/information are met. Records/information custodians are responsible for controlling the administration of records/information in all media forms and for valuing such records/information in accordance with retention authority requirements. The retention and disposition of records/information are to conform to standards set forth within retention and disposition schedules issued in conjunction with Executive Order 1031. Each series or schedule will be periodically reviewed and updates will be posted to the CSU website.
Authority: Executive Order 1031 and Executive Order 133, Title V, Chapter III of Standing Orders of the Board of trustees, related policies adopted by the Board of Trustees, and Education Code section 89043.
Scope: All areas and members of the campus community.
Responsible Division: Finance & Administrative Services
Approval Date: 02/04/2010
Originally Implemented: 03/26/1999
Signature Page/PDF: View Signatures for Records Management Policy