Recovered, Missing, Or Stolen Property

Definition:It is the policy of California State University San Marcos that the University Police Department shall be responsible for receiving all personal property determined to be lost when such property is discovered on campus owned or leased facilities. All found property received by University Police, with the exception of cash, credit cards and valuable jewelry, will be transferred to the Materials Management/Central Stores Property Clerk for storage and safe keeping until claimed or otherwise disposed of pursuant to law and campus policy. Cash, credit cards and valuable jewelry received by University Police shall be retained for safe keeping until claimed or otherwise disposed of pursuant to law and campus policy. Stolen property recovered by University Police shall be maintained pursuant to state law.
Authority:California Penal Code, Section 1413. State Administrative Manual, Sections 8600, 8620, and 8643. Current CSUSM Property Accounting policy and procedures.
Scope:This policy and any related procedures apply to all areas and members of the campus community and general public.
Responsible Division:Finance & Administrative Services
Approval Date:04/24/2000
Implementation Date:11/01/1999
Originally Implemented:11/01/1999
Signature Page/PDF:View Signatures for Recovered, Missing, Or Stolen Property Policy


Procedure

I. Reports and Data Entry
 
A. The University Police Dispatcher will make a log entry and assign a case or incident number.
 
B. A University Police Officer will complete a crime or incident report.
 
C. All serialized property will be entered in the law enforcement database (CLETS).
 
D. Recovered stolen serialized property will be removed from the law enforcement database (CLETS).
 
E. Found property will be logged in the Lost and Found Property Register maintained by both Materials Management and University Police.
 
II. Recovered, Missing or Stolen Property Handling
 
A. Lost and Found Property
 
1. In general, all lost and found property turned over to University Police will be held for a minimum of three (3) months from the date of its receipt.
 
2. At the end of the holding period, the property may be disposed of in accordance with campus Property Accounting policy and procedures and those procedures stated in this document.
 
3. Lost and found property will be stored in a locked restricted area to maintain accountability. Every reasonable effort will be made to keep the property in the same condition in which it was recovered.
 
4. Materials Management and University Police shall maintain a property register identifying all property stored at their respective sites. Copies of the register shall be kept for a period of three (3) years.
 
5. Materials Management and University Police shall make every possible effort to determine the lawful owners of lost and found property, and to return the lost property.
 
B. Stolen Property
 
Stolen property recovered by University Police shall be maintained pursuant to California Penal Code, Section 1413.
 
1. Property classified as evidence in a criminal prosecution shall be kept until either released to the court of jurisdiction or to the party designated when the case is adjudicated.
 
2. Property not classified as evidence in a criminal case, shall be stored for a minimum of three (3) months. Thereafter, it shall be returned to its proper owner, if possible. If the property is not claimed and the owner cannot be identified, the property shall be turned over to Materials Management for final disposition.
 
C. Cash and Weapons
 
1. Cash
 
a) All unclaimed cash may be used to help recover operational costs for the Lost and Found Program.
 
b) Excess funds will be deposited into the university's general fund.
 
2. Weapons
 
a) University Police shall retain all firearms and dangerous weapons.
 
b) Explosives, noxious, and dangerous prohibitive articles or substances will be surrendered to the appropriate hazardous materials disposal authority.
 
D. Miscellaneous
 
Other unclaimed property may be disposed of, sold or destroyed at the discretion of the Property Clerk, Materials Management in accordance with the Property Accounting policy and procedures. The university shall retain the proceeds from the sale of such property.
 
III. Notification
 
A. Copies of the Lost and Found Property logs will be forwarded to Materials Management at the end of each month.
 
B. Copies of crime or incident reports involving university property will be forwarded to Materials Management within thirty (30) days.
 
C. University Police will notify Materials Management, within seven (7) days, of any stolen university property recovered via the law enforcement database (CLETS).
 
D. University Police will assist Materials Management in attempting to identify the owner of found property and to ensure that the property is returned to the original owners.