Research and Educational Grant Applications

Definition:A policy which governs the application for external grants and defines the process of completing and submitting the CSUSM Approval Form for Research and Educational Grant Applications.
Authority:Academic Senate recommendation FAC-138-97 passed 5/14/97 & approved by the campus President 07/01/97; EO 890
Scope:Applies to all faculty and all staff/administrators who are involved with the application for extramural support which names the University or Foundation as the applicant organization or provides for direct funding, use of University facilities, or endorsement by the University.
Responsible Division:Academic Affairs
Approval Date:07/01/1997
Implementation Date:07/01/1997
Originally Implemented:07/01/1997
Signature Page/PDF:View Signatures for Research and Educational Grant Applications Policy


Procedure

Policy on Research and Educational Grant Applications 

I. Policy on submission of Research and Educational Grant Applications 

The University requires that the CSUSM Approval Form for Research and Educational Grant Applications be completed and signed before any application for extramural support which names the University or the Foundation as the applicant organization or provides for direct funding, use of University facilities, or endorsement by the University may be submitted. Research and educational grant activity shall include new, renewal or supplementary proposals for research, public service, and educationally related project proposals and awards, whether solicited or unsolicited, which are either submitted to, or received from, federal, state, municipal, or county agencies; public or private corporations; and private foundations or individuals.

II. Submission and approval of Research and Educational Grant Applications 

The project director is responsible for ensuring that CSUSM's Approval Form for Research and Educational Grant Applications is completed. The form includes a section for basic information on project, funding agency, and budget. The form includes a checklist to determine items about campus involvement and to ensure that all affected parties are aware of such involvement. The form must be signed and approved by the Project Director, Program Director, (where applicable), and College/Library & Information Services (LIS) Dean. The form must be reviewed and approved by the Foundation as well as by the appropriate Vice President and the President. If the project is non-governmental, Development must also review and approve. 

a. At the College/Unit level, the form shall have appropriate College/Unit administrative review and recommendation prior to being forwarded for final University endorsement. The signature and recommendation of the College/LIS Dean indicates s/he has reviewed the proposal for quality, resource implications and consistency with all policies and procedures within the college. The signature and recommendation of the College/LIS Dean indicates that the College/LIS is prepared to assume college-related resource responsibilities.

The Project Director shall allow 3-5 working days for college level review. 

b.Final University endorsement requires the review and approval of the appropriate Vice President and the President. Review and approval at the Vice President level may include (but is not limited to) proposal quality, academic and personnel policies and procedures, mission of the University, space, facilities equipment, cost sharing or diversion of funds normally budgeted for the academic programs of the University. The Vice President will not consider the project proposal without proper prior clearances on the form and without the advice of the Foundation Grants and Contracts Specialist. The Vice President will forward the proposal and form to the President for final approval.

The Project Director shall allow 5 working days for review at the Vice Presidential level. 

c. It shall be the responsibility of the Project Director to ensure that appropriate project clearances are obtained from CSUSM organizational units which might be affected by the submission of a proposal or the acceptance of an award. Such clearances as are required shall be obtained prior to final approval and submission of a proposal. The Project Director is advised to obtain the advice of the Foundation Grants and Contracts Specialist in developing the project and obtaining proper clearances. 

III. Policy on Acceptance of Awards 

All Research and Educational Grant financial negotiations must have final approval of the foundation Director. Acceptance can only be obtained by the University or a designated auxiliary organization and not by the project director. All Research and Educational grants upon offer of an award and subsequent to final financial negotiations and approval are to be accepted in the name of the University or its designated auxiliary organization only by the President or his designee. For projects not approved by the University, faculty members shall not work on the project with University resources or University students. The University reserves the right to withdraw applications or return grants if approvals have not been obtained.