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Retention, Tenure and Promotion (RTP) Standards - CoBA

Definition:A policy for decisions regarding promotion, tenure and retention of faculty unit employees of the CSU San Marcos College of Business Administration.
Authority:The collective bargaining agreement between the California State University and the California Faculty Association.
Scope:Faculty unit employees within the College of Business Administration.
Responsible Division:Academic Affairs
Approval Date:09/18/2008
Originally Implemented:01/15/1992
Signature Page/PDF:View Signatures for Retention, Tenure and Promotion (RTP) Standards - CoBA Policy



A. The College of Business Administration (CoBA) uses the same definitions, terms, and abbreviations as defined in the University RTP document.

B. Provisions of this document are to be implemented in conformity with University RTP policies and procedures; the CSU Collective Bargaining Agreement (CBA), Articles 13, 14, 15; and the University Policy on Ethical Conduct. The candidate should note, particularly, University procedures that provide guidance on the working personnel action file (WPAF) and describe the responsibilities of the candidate in the review process. 

C. The CSUSM RTP document specifies a role of departments and chairs in the retention, tenure, and promotion policy in accordance with the CBA. In its present form, CoBA is organized into departments with designated department chairs who have administrative and program responsibilities. Thus, the College of Business Faculty have agreed that the standards set forth in this CoBA Retention, Tenure and Promotion Document provide the following: 

1. The academic unit reviewing the candidate's file will be a department specific Peer Review Committee. 

2. Whereas the CSUSM RTP document states that departments may specify standards for retention, tenure and promotion, CoBA Faculty designate the standards set forth in this document as the standard for all departments within CoBA until such time as departments wish to create separate standards. 

3. Department chairs may make separate recommendations . Such recommendations shall be forwarded to subsequent levels of review. If the chair makes a separate recommendation, he/she shall not participate as a member of the peer review committee (see University RTP policy; CBA Article 15.). 

D. The College is guided also by the standards of American Association of Colleges and Schools of Business (AACSB), the international accrediting agency for schools of business 


A. The performance areas that shall be evaluated include teaching, scholarship, and service. While there will be diversity in the contributions of faculty members to the University, CoBA recognizes that teaching, scholarship and service are all central to the institution; therefore, faculty members must submit a curriculum vita and narrative statements describing the summary of teaching, research and service for the review period. The faculty member must meet the minimum standards in each of the three areas. 

B. Retention, tenure, and promotion decisions are made on the basis of the evaluation of individual performance. Candidates are responsible for 1) becoming familiar with the standards; 2) understanding the standards; 3) engaging in activities that meet the standards and 4) effectively communicating how they have met the standards. 

C. Activities counted and assessed in one area of performance shall not be duplicated in any other area of performance evaluation. 

D. Candidates for retention will show effectiveness in each area of performance and demonstrate progress toward meeting the tenure requirements in the areas of teaching, scholarship and service. 

E. Candidates for the rank of associate professor require an established record of effectiveness in teaching, scholarship and service to the University. 

F. Candidates for the rank of professor require, in addition to continued effectiveness, an established record of initiative and leadership in teaching, scholarship, and service to the University, the profession and the community. Promotion to the rank of professor will be based on the record of the individual since he/she was promoted to the rank of associate professor.

G. The granting of tenure at any rank recognizes accomplishments and services performed by the faculty member during his/her career. The record must show sustained and continuous activities and accomplishments. The granting of tenure is an expression of confidence that the faculty member has both the commitment to and the potential for continued development and accomplishment throughout his/her career. Tenure will be granted only to individuals whose record meets the standards required to earn promotion to the rank at which the tenure will be granted. 

H. The recommending of early tenure (prior to the 6th year in rank) for assistant professors is considered an exception. An individual should have a minimum of three years of service at CSUSM. A positive recommendation requires that the candidate's record clearly exceeds the articulated standards for the granting of a tenure/promotion decision and that the record demonstrates a sustained level of accomplishment at CSUSM in all areas. 

I. Faculty who are hired at an advanced rank without tenure may apply for tenure after two years of service at CSUSM (i.e., in Fall of their third year at CSUSM). A positive recommendation requires that the candidate's record at CSUSM clearly demonstrates a continued level of accomplishment in all areas and, together with the candidate's previous record, is consistent with the articulated standards for the granting of tenure at the Faculty member's rank.


A. For retention, tenure, and promotion, College faculty members are expected to demonstrate sustained effective teaching. "Effective teaching" is instructional activity in support of the College Mission and is demonstrated by information in the teaching portfolio section of the WPAF. 

B. "Teaching" includes instructional activity such as the following: 

 D. Evaluative Criteria.

 1. Promotion from Assistant Professor to Associate Professor

At the Assistant Professor level, evidence of effective teaching that meets standards includes but is not limited to: student evaluations that demonstrate classroom effectiveness for the types of courses taught and, syllabi that clearly articulate course objectives and requirements and currency in the field, assignments that help students accomplish the course objectives, and assessments that measure how successfully students accomplish the course objectives. While not required, evidence of teaching effectiveness may include documentation of course, curriculum, or program development.

2. Promotion from Associate Professor to Professor

As more experienced faculty, Associate Professors being considered for promotion to Professor are held to a higher standard. Accordingly, to be rated meets standards, a candidate at the Associate Professor level is expected to demonstrate leadership and initiative in curriculum related activities. These activities include course, curriculum and program development, refinement and renewal. This is in addition to documentation of continued teaching effectiveness (See Section III. D1). See also Section II. F.
3. Retention

Candidates for retention are to include the required items for courses taught and additional optional materials in their teaching portfolio to show evidence of efforts and effectiveness in teaching. Because this is an evaluation intended to provide guidance, candidates will be assessed on their current teaching performance as well as on efforts that have made to address prior performance feedback. 

4. Tenure 

Candidates for tenure, at Associate and Full, who are not requesting a promotion in rank must show evidence of effective teaching at CSUSM that meets standards appropriate for their rank as specified in Sections III. D.1. and 2.


A. For retention, tenure, and promotion, College faculty members are expected to engage in scholarship and creative activity. The emphasis is on quality and sustained scholarship over the entire period of the review. 

1. It is essential to the University's Mission that each faculty member demonstrate continued commitment, dedication, and growth as a scholar. Faculty seeking promotion are expected to provide evidence of a continual record of quality scholarship. In all cases, scholarship results in dissemination of that knowledge or understanding beyond the classroom.

2. Scholarship must be in the field of Business/Management or a related discipline and may be basic, applied, integrative, and/or pedagogical. This policy is intended to be in-line with AACSB standards: "Schools with a mix of undergraduate and graduate programs, but without doctoral programs, may have a balance among basic scholarship, applied scholarship, and instructional development." 

3. Measurement of scholarly achievement will include evaluation by professional persons in a position to assess the quality of the contribution to the candidate's discipline. Evidence of professional evaluation includes, but is not limited to, acceptance of scholarly work by an academic peer reviewed publication or acceptance of scholarly work by an editorial board of a practitioner-oriented publication. Scholarship needs to be substantive. Reviewers consider factors such as single authorship, lead authorship, relative contribution to multiple-authored pieces, and contribution of the work to the faculty member's field as evidence of substantive work. 

B. Scholarship and evidence of scholarly activities include, but are not limited to: 

1. Category A: