|Definition:||The physical facilities of California State University San Marcos are resources that must be managed, maintained, and contributes most toward fulfilling the University's mission. Space is assigned on the basis of programmatic need and academic priorities, and may be reassigned in those in need or priorities change.|
|Authority:||The Trustees are responsible for all CSUSM facilities, regardless of the original source of construction or acquisition of funds, and have delegated authority to manage the facilities on a day-to-day basis to the President of the University.|
|Scope:||Applies to all physical facilities and to all division departments on campus|
|Responsible Division:||Finance & Administrative Services|
|Signature Page/PDF:||View Signatures for Space Allocation Policy|
This procedure provides guidance for allocation of space to campus units.
II. Space Allocation
1. Space Allocation Categories
Space allocation needs are evaluated based on the following campus-wide space category guidelines:
2. Criteria for Space Allocations
Space requests are reviewed based upon the relevant Academic Plans, operational/business plans, and the following criteria:
III. Space Requests
1. Requests for additional space
Requests for additional space to meet unanticipated space needs may be submitted via the Space Request form, available on the University Space Planning web site (http://www.csusm.edu/universityspace).
2. Re-Assignment of Existing Space
Deans and Vice Presidents may reassign space within space already designated for that school, college or administrative unit reporting to them. All reassignments must be communicated to Executive Council by the VPFAS as an informational item or as an approval item. The following are examples of space reassignment that would require Executive Council approval:
3. Reporting Space Changes
The Chancellor’s Office requires the campus to maintain accurate records of space inventory, space changes in room functions, and physical alterations, which cause a change in the square footage of a room. All space changes will be reported to Planning, Design & Construction via the Employee Status Pages request submitted to Instructional and Information Technology Services.
A. When possible, funding should be identified in advance for costs associated with
space moves or renovations and included in the space requests. Space requests that
are dependent upon unconfirmed funding sources, should clearly indicate that contingency.
B. PDC will provide cost estimates to departments.
C. Renovation costs will generally be paid for by the department requesting the space.
D. If an employee or department is asked to move, the campus will identify funding to accommodate the move(s).
5. Approval of Space Requests
A. Prior to being forwarded to PDC, space requests must be submitted to the appropriate
Vice President for review and approval. If a request is received in the PDC office
without signature approval, it will be routed to the Vice President in charge for
B. The Planning, Design and Construction office analyzes the proposals and prepares a recommendation for Executive Council.
C. Executive Council’s decisions are communicated in writing to the Planning, Design and Construction office, which will inform the originators of the space requests, with a copy to the Vice President.