Temporary Evaluation Policy for the School of Nursing
| Definition: | A Policy for the evaluation of temporary faculty within the School of Nursing. |
| Authority: | CSU/CFA Unit 3 Collective Bargaining Agreement. |
| Scope: | Temporary Unit 3 employees within the School of Nursing. |
| Responsible Division: | Academic Affairs |
| Approval Date: | 04/05/2007 |
| Implementation Date: | 04/05/2007 |
| Originally Implemented: | 08/01/2004 |
| Signature Page/PDF: | View Signatures for Temporary Evaluation Policy for the School of Nursing Policy |
Procedure
| I. General elements |
| A. The purpose of this policy is to provide procedures for periodic and performance review of temporary faculty. The policy follows the procedures for periodic evaluation in accordance with the Collective Bargaining Agreement (CBA ). Within 14 days of appointment, the Dean/Associate Dean's office will provide temporary faculty Unit 3 employees with a copy of this policy on Evaluation of Temporary Faculty Unit 3 Employees. Temporary faculty should be advised of additional School or department standards for WPAF contents by the Department Chair/School Director within 14 days of appointment. Temporary faculty who work for more than one department shall be evaluated by each department or School. |
| B. The California State University (CSU) Unit 3 collective bargaining agreement distinguishes among three types of Temporary Faculty Unit 3 Employees: |
| 1. Part- or full-time appointment for one semester or less; 2. Part-time appointments for two or more semesters; 3. Full-time appointments for two or more semesters; |
| The evaluation process for each category of appointment will be discussed separately in this document. |
| C. All temporary faculty shall submit a working personnel action file (WPAF) to the School Director/Department Chair according to the timelines for the type of appointment. Failure to submit a WPAF will be reflected in the evaluation. If the WPAF is submitted according to established timelines and no evaluation takes place, performance of the temporary faculty is assumed to be satisfactory. In such cases, temporary faculty may request to be evaluated by the appropriate administrator. |
| D. The WPAF shall include the following as appropriate to the terms of the appointment: |
| 1. A yearly updated curriculum vita. |
| 2. A list of courses taught each semester in the evaluation period; |
| 3. A syllabus for each course taught; |
| 4. A representative sample of examinations and assignment materials for each course taught; |
| 5. University-prepared numerical summaries and all comments from the student evaluations for each course taught. |
| 6. Additional materials may be required by the School/Department and must be specified in writing and must be communicated to the temporary faculty in writing within 14 days of current appointment. Once the evaluation process has begun there shall be no changes in criteria and procedures; |
| 7. Either a classroom observation by the Department Chair/School Director or a peer review conducted by a full-time faculty member selected by the Department Chair/School Director is required for each review cycle except for temporary faculty with part-time or full-time appointments for one semester or less. A tenure track faculty member who provides peer input may not serve on the PRC of the temporary faculty. |
| 8. Other material deemed pertinent to a teaching evaluation by the temporary faculty, e.g. reflective statement on teaching experiences, evidence of innovative pedagogy, curriculum development, teaching awards, students supervised (independent study, etc.), student advising or mentoring may be included; |
| 9. Copies of all prior periodic evaluations and performance reviews; |
| 10. Evidence of scholarly/creative activity, continuing clinical experience, initial or renewal of clinical certification/licensure, and/or service if appropriate to the terms of appointment; |
| 11. Mailing address to which a copy of the candidate's evaluation may be sent. |
| The WPAF will be returned to the faculty member once the evaluation process is complete. |
| E. Temporary faculty must provide students the opportunity to fill out the official CSUSM student evaluations in all their classes, each semester. |
| F. Any party to the evaluation may request an external review. In the case of a request for an external review, see Appendix C of the University RTP policy for responsibilities and timetable. |
| II. Evaluation Process for temporary faculty with part- or full-time appointments for one semester or less |
| A. Evaluation of all temporary faculty appointed for one semester or less is optional, and at the discretion of the School Director/Department Chair or upon the request of temporary faculty. If a subsequent appointment is anticipated, an evaluation must be completed at the end of the semester of appointment. |
| B. If an evaluation is to be performed, the School Director/Department Chair must notify temporary faculty that they should submit the WPAF to the School Director/Department Chair no later than the Monday of the fifteenth week of the semester of appointment. When analysis of student evaluations of teaching is completed, they must all be placed in the WPAF by the School Director/ Department Chair. |
| C. If a subsequent appointment is anticipated, the School Director/Department Chair will complete and sign the evaluation (Form A). Either a classroom observation by the Department Chair/School Director or a peer review conducted by a full-time faculty member selected by the Department Chair/School Director is required for each review cycle. The evaluation shall be completed within 30 calendar days after the completion of the semester of appointment. If circumstances require an extension, the evaluator shall notify the Dean/Associate Dean prior to the end of the term of appointment who will, in turn, notify the affected temporary faculty. |
| D. Temporary faculty will be provided copies of their evaluation(s) and will sign the evaluation form(s) and retain a copy. |
| E. After all signatures have been obtained, the School Director/Department Chair will send the original evaluation form(s) to the Dean/Associate Dean, who will sign, date, and place the evaluation in the temporary faculty's PAF. The School Director/Department Chair may arrange a meeting with the temporary faculty to review the evaluation. F. In the case where the School Director/Department Chair does not arrange a meeting to review the evaluation, temporary faculty may request a meeting with the School Director/Department Chair within seven calendar days of receiving the evaluation, to discuss the evaluation. In addition, regardless of whether temporary faculty meet with the School Director/Department Chair, temporary faculty may submit a written response to the evaluation, within two weeks of receiving the evaluation, for inclusion in the PAF. The response should be filed at the office of the Dean/Associate Dean, who will sign and provide a copy for the School Director/Department Chair. The School Director /Department Chair may respond to a temporary faculty's written rebuttal within seven days of receipt of rebuttal. No formal, written response to a temporary faculty's rebuttal is required |
| III. Evaluation process for temporary faculty with part-time appointments for two or more semesters |
| A. Temporary Faculty with part-time appointments for two or more semesters shall be evaluated annually at the end of the second semester of appointment. The review period will include both semesters of appointment. Prior to the 10th week of each semester, the Dean/Associate Dean's office should notify each School Director/Department Chair of the temporary faculty to be reviewed during the semester and the precise dates involved in the review process. The School Director/ Department Chair must notify temporary faculty that they should submit the WPAF to the School Director/Department Chair no later than the Monday of the fifteenth week of the spring semester. When analysis of student evaluations of teaching is completed for the spring semester they must be placed in the file by the School Director/Department Chair. |
| B. The evaluation should be completed within 30 calendar days after the completion of the appointment year. If circumstances require an extension, the evaluator shall notify the Dean/Associate Dean prior to the end of the term of appointment who will, in turn, notify the affected temporary faculty. |
| C. The School Director/Department Chair will complete and sign the evaluation (Form A). Either a classroom observation by the Department Chair/School Director or a peer review conducted by a full-time faculty member selected by the Department Chair/School Director is required for each review cycle |
| D. Temporary faculty will be provided copies of their evaluation(s) and will sign the evaluation form(s) and retain a copy. |
| E. After all signatures have been obtained, the School Director/Department Chair will send the original evaluation form(s) to the Dean/Associate Dean, who will sign, date, and place the evaluation in the temporary faculty's PAF. The School Director/Department Chair may arrange a meeting with the temporary faculty to review the evaluation. F. In the case where the School Director/Department Chair does not arrange a meeting to review the evaluation, temporary faculty may request a meeting with the School Director /Department Chair within seven calendar days of receiving the evaluation, to discuss the evaluation. In addition, regardless of whether temporary faculty meets with the School Director/Department Chair, temporary faculty may submit a written response to the evaluation, within two weeks of receiving the evaluation, for inclusion in the PAF. The response should be filed at the office of the Dean/Associate Dean, who will sign and provide a copy for the School Director/Department Chair. The School Director/ Department Chair may respond to a temporary faculty's written rebuttal within seven days of receipt of rebuttal. No formal, written response to a temporary faculty's rebuttal is required. |
| IV. Evaluation process for temporary faculty with full-time appointments for two or more semesters |
| A. Temporary faculty with full-time appointments for two or more semesters shall be evaluated annually during the spring semester according to a timetable developed by the Dean's office in consultation with department chairs. The review period will include fall and spring semester of the current academic year. Temporary faculty with full-time appointments in one School/ Department must be evaluated by a Peer Review Committee , the School Director/Department Chair (unless the School Director/Department Chair is a member of the PRC), and the Dean/Associate Dean. |
| B. The Dean/Associate Dean's office shall notify the temporary faculty, Department Chairs/School Directors, and members of the PRC, by the end of the fall semester, of the college timetable for the academic year. |
| C. Temporary faculty shall be responsible for the organization and comprehensiveness of the WPAF and its submission in adherence to the college timetable. The Dean/Associate Dean's office shall receive the initial file, and date and stamp the initial page of the file and each subsequent incoming piece of documentation. |
| D. During the time specified for this activity, the School Director/Department Chair (if not a member of the PRC) and the members of the PRC shall review the file for completeness. Within seven days of the submission deadline the School/Department Chair and PRC chair shall submit letters to the Dean/Associate Dean outlining material that is lacking. Within two working days of the end of the review for completeness, the Dean/Associate Dean's office shall notify the temporary faculty that she/he needs to add required and additional documentation requested by the School Director/Department Chair and review committee chairs. If the temporary faculty fails to submit the required materials and a reviewing party submits the materials, the Dean/Associate Dean's office will notify the temporary faculty of materials that are added to the file. Student evaluations for the spring semester will be added to the WPAF when they are available. Given the time-line of the student evaluation process, the student evaluations for the spring semester will not be in the WPAF during the PRC review but will be included in the WPAF prior to the School Director/Department Chair level of review and the Associate Dean level of review. E. Consistent with the college timetable, the PRC shall review and evaluate the WPAF of each temporary faculty undergoing review. The PRC's evaluation shall be based on the contents of the WPAF. The PRC shall submit Form C to the Dean/Associate Dean by the deadline specified in the college timetable for placement in the WPAF. |
| F. Consistent with the college timetable, the School Director/Department Chair shall review and evaluate the WPAF of each temporary faculty undergoing review. The School Director/Department Chair's evaluation (if not a member of the PRC) shall be based on the contents of the WPAF and is a separate and independent evaluation from that of the PRC. The School Director/Department Chair will complete and sign the evaluation (Form A) unless the School Director/ Department Chair is a member of the PRC (in which case, the School Director/Department chair does not complete Form A). Either a classroom observation by the Department Chair/School Director or a peer review conducted by a full-time faculty member selected by the Department Chair/School Director is required for each review cycle |
| G. Consistent with the college timetable (Dean's level of review), the Dean/Associate Dean shall review and evaluate the WPAF of each temporary faculty undergoing review and will complete Form D by the deadline specified in the college timetable. |
| H. Any party to the evaluation may request a meeting at each level of the review according to the college timetable. No formal, written response is required subsequent to this meeting. |
| I. The temporary faculty is responsible for preparing, as necessary, a timely rebuttal or response at each level of the review according to the college timetable. The School Director/Department Chair and PRC may respond to a temporary faculty's written rebuttal within seven days of receipt of rebuttal. No formal, written response to a temporary faculty's rebuttal is required. |
| J. If any stage of the evaluation is not completed by the specified time period then the evaluation will automatically move to the next level of review and the temporary faculty shall be so notified. |
| V. Forms to be used for evaluation of temporary instructors |
| A. Form A: School Director or Department Chair Evaluation for All Temporary Faculty Unit Employees--must be used for all temporary faculty evaluations (unless the School Director/Department Chair is a member of the PRC). |
| B. Form B: Classroom Evaluation for Temporary Faculty Unit Employees--may be used (in addition to Form A) for all temporary faculty evaluations. |
| C. Form C: PRC Evaluation (Required) for Full-time Temporary Faculty Unit Employees--must be used (in addition to Form A) for evaluations of all full-time temporary faculty appointed for two or more semesters. |
| D. Form D: Dean/Associate Dean Evaluation (Required) for Full-time Temporary Faculty Unit Employees--must be used for evaluations of all full-time temporary faculty appointed for two or more semesters. FORM A SCHOOL DIRECTOR OR DEPARTMENT CHAIR EVALUATION FOR ALL TEMPORARY FACULTY UNIT EMPLOYEES |
| Temporary faculty unit employee:________________________________________ |
| Semester(s) / Year of Review: __________________________________ |
| Class(es) reviewed in this cycle:_____________________________________ |
| I. Student evaluation of teaching: |
| II. Additional elements: |
| III. Overall Recommendation: |
| _____________________________________ Date________ School Director or Department Chair Note: if PD/Chair participates on PRC for full-time temporary faculty, Associate Dean is designee |
| I have been provided a copy and have read the evaluation. Evaluations are taken into consideration for subsequent appointments. |
| Faculty member Date Faculty members have seven days to respond following the receipt of the evaluation, if they wish to do so. |
| _____________________________________ Date________ Dean/Associate Dean |
FORM B CLASSROOM EVALUATION FOR ALL TEMPORARY FACULTY UNIT EMPLOYEES |
| Temporary faculty unit employee:__________________________________ |
| Semester(s) / Year of Review: ____________________________________ |
| Evaluator _____________________________________________________ |
| Class(es) reviewed in this cycle:___________________________________ |
| I. Evaluation of teaching methodology and materials: |
| II. Students interaction and response to teaching: |
| III. Overall Recommendation: |
| EVALUATOR_____________________________ DATE________ FORM C PRC EVALUATION (REQUIRED) FOR FULL-TIME TEMPORARY FACULTY UNIT EMPLOYEES |
| Temporary faculty unit employee:_______________________________ |
| Semester(s) / Year of Review: __________________________________ |
| Class(es) reviewed in this cycle:_____________________________________ |
| I. Student evaluation of teaching: |
| II. Additional elements: |
III. Overall Recommendation: |
| PRC member______________________________ Date________ |
| PRC member______________________________ Date________ |
| PRC member______________________________ Date________ |
| I have been provided a copy and have read the evaluation. |
| Faculty member Date Note: Faculty members have seven days to respond following the receipt of the recommendation, if they wish to do so. |
| _____________________________________ Date________ Dean/Associate Dean |
| FORM D DEAN /ASSOCIATE DEAN EVALUATION (REQUIRED) FOR FULL-TIME TEMPORARY FACULTY UNIT EMPLOYEES |
| Temporary faculty unit employee:________________________________________ |
| Semester(s) / Year of Review: __________________________________ |
| Class(es) reviewed in this cycle:_____________________________________ |
| I. Student evaluation of teaching: |
| II. Additional elements: |
| III. Overall Recommendation: |
| _____________________________________ Date________ Dean/ Associate Dean |
| I have been provided a copy and have read the evaluation. Evaluations are taken into consideration for subsequent appointments. |
| Faculty member Date Faculty members have seven days to respond following the receipt of the evaluation, if they wish to do so. |
