|Definition:||Surveys of campus constituents (i.e., students, faculty, and staff) are widely recognized as an important means for collecting information that can maintain and assure educational quality, enhance institutional effectiveness, and improve student satisfaction. The purpose of this policy is to ensure that university surveys of campus constituents are conducted in a manner that minimizes redundancy and frequency of surveys and follows guidelines for survey deployment. In order to achieve these goals, all university surveys of campus constituents will be coordinated through the University Survey Committee. This policy defines the role of the University Survey Committee and coordination procedures for these surveys.|
|Authority:||Authority of the campus President.|
|Scope:||This policy applies to any survey of campus constituents except (a) administrative or research surveys that target a focused sample; (b) research surveys that utilize the Human Participant Pool or other convenience sample; (c) administrative surveys designed to solicit feedback from participants regarding a specific campus event.|
|Responsible Division:||Office of the President|
|Signature Page/PDF:||View Signatures for University-Wide Surveys Policy|
A) Campus constituent is defined as:
B) University survey is defined as:
C) Administrative surveys are conducted for the purposes of program evaluation, needs assessment, or quality control, in which findings are solely intended for use in internal program planning and development, and are not designed to contribute to generalizable knowledge.
D) Research surveys are designed to contribute to generalizable knowledge (e.g., theory building, building upon others’ work in a field or discipline) which may be disseminated through a scholarly paper, conference presentation or poster, or other academic outlets.
E) Focused sample is defined as:
(a) A sample of fewer than 100 prospective, current, or former students within the surveyor’s immediate course, academic program, or department; or(b) A sample of fewer than 50 university employees (staff, faculty, or administrators) within the surveyor’s immediate department or unit.
F) Focused surveys are administrative or research surveys that are administered to a focused sample.
G) The Institutional Review Board (IRB) assures ethical conduct and the protection of human subjects in research according to federal regulations and university policy; however, the IRB does not approve access to university resources or large groups of campus constituents for surveys. This authority is delegated to the University Survey Committee.
II. UNIVERSITY SURVEY COMMITTEE
A) University Survey Committee composition
One representative each from Academic Affairs, Financial and Administrative Services, Institutional Planning and Analysis, Instructional and Informational Technology Services (IITS), Student Affairs, and University Communications.
B) University Survey Committee tasks
C) Frequency of meetings of the University Survey Committee
Monthly or as needed.
III. PROCESS REQUIRED TO ADMINISTER A UNIVERSITY SURVEY
A) Any person/unit who wishes to administer a university survey must first obtain approval from the University Survey Committee.
B) To obtain approval to administer a university survey, the individual must provide the University Survey Committee with the following information at least 30 days in advance of the proposed survey launch date:
C) The University Survey Committee will consider the following criteria when reviewing university survey proposals. Prior to approval, the University Survey Committee will offer recommendations for any actions needed to bring the university survey into alignment with these criteria.
D) Upon approval, the university survey will be added to the university survey calendar maintained by Institutional Planning and Analysis.
E) All university surveys must include the following notation: Approved by CSUSM University Survey Committee (month/year-month/year).
IV. SURVEY SUPPORT
A) Requests for assistance with university survey development, administration, and analysis will be reviewed by the committee and, if needed, referred to Institutional Planning and Analysis.
B) The university maintains a limited number of online survey software licenses that may be granted to an individual, department, or unit for the purpose of survey administration. Institutional Planning and Analysis will offer basic training and technical support to individuals intending to use university-purchased licenses for online survey software.
C) If resources permit, Institutional Planning and Analysis and/or the University Survey Committee will also consider requests for consultation and assistance with the development, administration, and analysis of focused surveys.