Depending upon the complexity and value of the materials and/or services required,   University purchases may require a formal bid process.  In such cases, Procurement & Support Services coordinates with departments to develop specifications, advertise, establish timeframes, and manage all activity involved with a formal bid to ensure that the University is in compliance with all State, CSU and Federal regulations. 

Bid lead times for all purchases over $50,000 is approximately 1 – 2 months for all methods of procurement, including Invitation for Bid (IFB) and Request for Proposal (RFP), and is dependent on the provision of complete information.

Procurement & Support Services will place orders based upon the information the department provides on the requisition.  Departments should verify that the information submitted is complete, the specifications are adequate for the department’s needs, and the information is understandable and legible.  Any additional documentation such as the original vendor order form, flyer, brochure, schematic, advertisement, or any other document that is the basis for the request should be submitted with the requisition.