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Transactions by individuals on behalf of California State
University San Marcos, which utilize University-managed funds or
obligate the performance of the University in any manner,
require written approval of the campus President. The campus
President delegates in writing, as required by the CSU, the
authority and limitations to enter into such transactions on
behalf of the University to specific University employees.
These transactions require the University to spend or receive
funds, provide or receive services, and/or otherwise commit its
resources. The development and finalizing of such transactions
shall be accomplished with the guidance and assistance of the
Procurement & Support Services department. Individuals who have
not been delegated this authority may not obligate University
resources without the possibility of being held individually and
personally liable.
The
primary mission of Procurement & Support Services is to provide
the following services
in support of the University's mission in a timely manner which
is consistent with University policy:
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Cost
Effectiveness. Procurement & Support Services seeks to
provide cost effective purchasing through programs which
deal with standardization, value, cost, price analysis, and
maximization of economies of scale through the use
of CSU Master Enabling Agreements and other contracting
vehicles.
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Positive
Vendor Relationships and Outreach in Business Contracting.
Procurement & Support Services is committed to the
development and maintenance of a vendor base and strong
vendor relationships. Procurement & Support Services seeks
out and is strongly committed to the continued development
and utilization of small business enterprises (SBE) and
disabled veteran business enterprises (DVBE).
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Professional
Conduct. Procurement & Support Services conducts all
activities in a fair, ethical, and professional manner
consistent with the Principles and Standards of purchasing
practice of the Institute of Supply Management and the Code
of Ethics of the National Association of Educational Buyers.
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Protection of University Interests. Procurement &
Support Services ensures
all purchase transactions are conducted in accordance with
current University policy and procedures, and state and
federal laws and regulations.
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Assistance
and Information Provided in Support of Campus and University
Activities.
Procurement & Support Services provides procurement
expertise for the benefit of campus departments and
University-wide administration. These information services
include locating sources, providing literature and/or price
estimates for budgetary purposes, providing information for
user’s consideration, and counseling users regarding
purchasing requirements and procedures.
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The purchasing and contracting policies of the California State
University (CSU) are not based upon a single statutory
reference, but rather are adopted to form compliance with a
variety of statutory and policy provisions found in the State of
California statutory codes (i.e., Education Code, Public
Contract, Government Code, etc.); Title 5, California Code of
Regulations; the standing Orders and Resolutions of the Board of
Trustees; and specific Trustee policy issued via Chancellor
Executive Orders and administrative policy memoranda.
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