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The
procurement process is driven by the type and individual dollar
amount of the items listed
on the Purchase Requisition. These factors determine the
method that Procurement & Support Services will use to obtain the items and/or to verify
pricing. Procurements over $10,000 require a written summary from the buyer to the file.
The State requires that the CSU award to the lowest, responsible
bidder meeting the required specifications. The following details the methodology used
based upon dollar amount:
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Commodity & Service Bid Limits |
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Up to $9,999.99 |
May be ordered from the departments' suggested
vendor. |
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$10,000 - $49,999.99 |
Requires three (3) price quotations: written or oral
(please note quotations or requisition). |
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$50,000 and above |
May be a formal sealed bidding process conducted by
Procurement & Support Services. |
CSUSM is committed to a policy of promoting fair and open
competition for the acquisition of
commodities and services. Any commodity or service may be
subject to competitive
solicitation when it is determined to be in the best
interests of the University.
Exceptions to Competitive Bidding:
The following transactions are not required to be competitively
bid and do not require a sole
source approval:
a. Emergency contracts which are necessary for the immediate
preservation of the public
health,
welfare, or safety, or the protection of CSU property and
programs;
b. Contracts for the work or services of a state, local or
federal agency, the University of
California, a
California community college, a foundation or auxiliary
organization incorporated
to support
the university, or a Joint Powers Agency;
c. Contracts for which only per diem and travel expenses are
paid and there is no payment for
services
rendered;
d. Contracts for the express purposes of obtaining non-CSU
legal counsel or obtaining expert
witnesses for litigation (either of these must be submitted to
the Office of General Counsel
for
approval);
e. Contracts with business entities operating handicap
workshops as specified in Policy Section
219;
f. Equipment maintenance contracts where there is only one
authorized or qualified source
required by the equipment manufacturer for the preservation of
equipment warranty;
g. Proprietary software maintenance, annual license renewals,
and/or upgrade contracts;
h. Utilities contracts where there is no competition because
they are solely authorized to
provide
service to the geographical area;
i. Public entertainment contracts for campus-sponsored fairs,
expositions, exhibitions, plays
and
concerts;
j. Contracts for conference or meeting facilities, including
room accommodations for
conference attendees;
k. Educational materials and information access resources
related to campus library services
as
specified in Policy Section 303.04;
l. Personal property acquisitions as specified in Policy
Section 301A, Bid Thresholds for
Personal Property;
m. Procurement of Services as specified in Policy Section 401A,
Bid Thresholds for Services;
n. General Services Administration Pricing Schedules in
accordance with Policy 204D;
o. California Department of General Services Multiple Award
Schedules exempted by DGS and
listed at
http://www.documents.dgs.ca.gov/pd/masters/checklist.pdf;
p. Contract amendments for time extensions, with no additional
dollars being added;
q. Contract amendments to exercise options that were part of
the original contract or that were
part of a previously approved amendment to the contract;
r. Contract amendments that are within the scope of or
incidental to the original contract
scope of work;
s. Approved Sole Brand procurements where there is only one
source for that product;
t. Contracts for professional examinations and memberships;
u. Contracts for goods or services produced by Prison Industry
Authority.
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