A. No property should be delivered to and/or
picked up by departments unless arrangements
have
been made with Procurement & Support Services
and Shipping & Receiving.
B. Departments taking direct delivery of Property will notify the
Property Office within 30 days of receipt.
C. Incorrect or damaged property must be reported immediately to
Procurement & Support Services.
D. Budget managers will be responsible for the use of correct
account codes on requisitions.
E. Purchase Order
Property procurements exceeding $1,500 using
a purchase order are recorded on property
records
and will include the following information:
a. Date received
b. PO document number
c. Description
d. Make
e. Model
f. Serial number
g. Department (End User)
h. Location (Building/Room)
i. Vendor
j. Acquisition cost
k. Fund Organization Account Program
number
Any gift to the university that is
transferred to university ownership and that
meets the definition of
property is to be tagged and added to
the property records in a timely manner.
G. Transfers of Property to the University
from Other Agencies
The Property Office must be notified of
acquisitions of surplus property from other
agencies.
