A. Property Clerk Responsibility
1. Provide department with written information
regarding retention and disposition of records.
a) Provide guidelines.
b) Meet regularly with
unit liaisons.
2. Oversee status of confidential records
including access, storage and destruction.
a) Be available to
coordinators of confidential records at
specified times to identify action needs
for specific records.
b) Update log to record
specific action taken within unit.
3. Collect records retention schedules and
procedural documentation for all campus
departments.
4. Be available to assist individual units in
developing departmental retention schedules and
procedures.
5. Facilitate storage and disposition of
university records with Materials Management
and/or outside
contractors.
6. Assist in identifying official Office of
Record for records, which might be kept by
multiple units.
a) Provide assistance to all units to establish
Office of Record.
b) Record designated Office of Record in
official university policy and procedures.
