B. College and Department Responsibilities
University colleges and departments are
responsible for maintaining university
records in accordance
with federal, state and CSU requirements
that are applicable to the respective
university, college or
department, and which provide protection to
the rights of individuals and the
university. Costs related
to the retention and disposition of vital
university records shall be charged to the
designated Office of
Record. Any college or department retaining
or disposing of non-vital or duplicate vital
university
records are responsible for the expense of
retaining or disposing of these records.
It is recommended that each
college/department:
1. Identify the appropriate
Office of Record for specific University
records.
2. Assign one individual
responsibility for monitoring their Records
Management Program.
3. Appraise records in its
custody to determine if the records have
legal, fiscal, historical, or
administrative value. When questionable,
Library and Information Services can provide
guidance
regarding the archival value of a record.
4. Identify vital records and
establish necessary, internal procedures for
their protection.
5. Dispose of records in
accordance with established disposition
schedules.
6. Manage the retention and
disposition of vital University records
within the designated Office of
Record.
