A. Material Received On Purchase Orders
1. The package is thoroughly inspected for exterior
damage. If damage is noted, Shipping &
Receiving
will take appropriate action.
2. The package is opened and the
contents are verified against the purchase order and the
vendor’s
packing slip. Purchase Orders deemed sensitive by mutual
agreement of Shipping
& Receiving and
the requesting Department will be excluded from being
opened by Shipping
and Receiving
personnel.
3. Departments receiving unopened
orders are required to inspect and verify the contents
in a
receiving
capacity, sign for receipt and forward packing list
and/or invoice to Shipping &
Receiving for
data input and payment approval.
4. Orders that are opened by Shipping
& Receiving personnel will be delivered with two copies
of the
vendors packing list. One copy is for the Department’s
records and one copy will be
signed by the
Department to acknowledge receipt and retained by
Shipping & Receiving
personnel.
5. Receiving personnel must obtain a
signature from an authorized departmental representative
prior to the
release of any delivery.
6. If material meets the
capitalization limits (see Property Accounting Policy &
Procedure) it will
be tagged by
the Property Office.
7. Shipping & Receiving personnel do
not inspect CSUSM Foundation purchase orders.
Recipients
should report any discrepancies to the Foundation.
