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Individual and departmental responsibilities are:
A. Faculty
- Once a student field placement opportunity is developed, the
faculty member is to provide their student(s) with:
1. Guidelines and Limitations for
Student Field Placement to be read and signed by the
student, the community site
supervisor, and the instructor. Copies may be made and
retained by all parties.
The original is to be sent to Procurement
& Support
Services.
2. OCSL
Student Registration Form to be completed. It is the
instructor’s responsibility to
collect these forms from the
students. Copies may be made and retained by all parties.
The original is to be sent to
the Office of Community Service Learning.
B. Student
1. Each student is responsible for completing the required
forms and obtaining the
necessary signatures.
2. It is the student’s responsibility to ensure that these
completed and signed forms are
returned to their instructor and copies are given to the site
supervisor:
Guidelines and Limitations for Student Field Placement
OCSL Student Registration Form
C. Procurement & Support Services
Procurement & Support Services, manages the partnership
(contractual) agreements
between the university and organizations accepting student field
placements.
Procurement & Support Services will respond to requests from
faculty or staff to establish
new organizational contracts by:
1. Using the Student Field Placement Agreement Database to
determine if the organization
has a valid agreement on file.
2.
If an agreement is not on file, Procurement & Support Services
staff will prepare and mail the University-Community
Partnership Agreement to the potential field placement site.
3.
Following up on any agreements not returned by the organization
within fifteen (15) business days.
4.
Signing off acceptance of the agreement and distribute copies to
the organization, the appropriate college staff and the
university contract file.
5.
Entering and maintaining the agreement information in the
Student Field Placement Agreement database.
6.
Responding to inquiries regarding contractual issues only.
Procurement & Support Services will refer any inquiries
concerning student field placement issues to the Office of
Community Service Learning or other appropriate college staff.
7. Verifying that the organizations
listed on the Guidelines and Limitations for Student Field
Placement form have a valid agreement on file.
Once this has been verified, Procurement & Support Services,
will forward this form to Business Services, Safety and Risk
Management.
D. Office of Community Service Learning
Office of Community Service Learning will receive and retain the
OCSL Student
Registration Form, and keep campus data on field placement students.
E. Business Services, Safety and Risk Management
Business Services, Safety and Risk Management will be the final
depository for the
Guidelines and Limitations for Student Field Placement
forms. These documents will be
kept on file for a maximum of one-year if there is no report of
an incident.
F. Environmental Health & Safety
Any injuries or accidents to students are to be reported by the
student, faculty and/or
community organization to the Associate Director of
Environmental Health & Safety,
ext. 4510, for investigation.
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