CALIFORNIA STATE UNIVERSITY, SAN MARCOS
PROCUREMENT SERVICES & HUMAN RESOURCES
Guidelines for classifying and paying Special Consultants and
Independent Contractors/ Guest Lecturers
The purpose of these
guidelines is to assist the hiring department in
determining how to classify and pay Special Consultants and Independent Contractors/Guest
Lecturers while complying with State and Federal laws, CSU policies, and Collective
Bargaining Agreements. The following are two methods in which to pay individuals who
perform services for the University:
This applies to all individuals who are paid to provide personal services to the
University. This includes all current staff, faculty, administrators, and students as well
as individuals not currently employed by the University.
Human Resources & Equal Opportunity is responsible for appointing and paying
individuals as employees in CSU standard classifications including the Special Consultant
classification.
Procurement Services is responsible for the payment of individuals as Independent
Contractors/Guest Lecturers through the procurement process.
If you wish you may
print out the document below to use as an overview of the process.
Special
Consultant/ Independent Contractor/ Guest Lecturer at-a-glance sheet
Special Consultants
Independent
Contractors
Guest Lecturers
SPECIAL CONSULTANTS
Special Consultant (Class Code 4660) performs special assignments of a
temporary nature, based on a particular knowledge, ability or expertise. This
class is used when no other classification describes the work
being performed. See
Classification and Qualification Standards.
Special Consultants:
-
are considered temporary employees
-
are covered by Workers' Compensation in case of injury
-
are subject to tax withholding, and in some instances, retirement, social security,
and
Medicare taxes
-
are subject to Direct Deposit if currently participating in the program
-
do not receive health benefits
-
are not represented by a collective bargaining agreement
Current CSUSM employees who accept appointments as Special Consultants are subject to
the Additional Employment policy addressed in the applicable collective bargaining
agreement which limits total employment within the CSU system to a maximum of 125% of
full-time employment. Academic year faculty employees may accept additional appointments
in the Special Consultant classification during periods which are outside of the academic
year, i.e. summer break.
Non-Exempt Employee
If the work being performed is similar to the employee's regular duties, and the
current time base is full time, the employee must receive overtime or compensating time off
(CTO) in accordance with the Fair Labor Standards Act and applicable to Collective
Bargaining Agreement for work performed in excess of 40 hours in a work week.
New Appointments to the Special Consultant Classification
Special Consultants who are new to CSUSM must come to Human Resources
& Equal Opportunity to
sign on the University payroll within three (3) days of the effective date of appointment
or on the first day of employment if the appointment is for less than three
(3) days. The
following employment forms will be required:
The Payroll Office is required to notify the employee's home campus/ state agency of
additional appointments at Cal State San Marcos.
Payment to Special Consultants
Special Consultants are paid a daily rate. The daily rate for Special
Consultants is up to a maximum of $1042 per day (CSU salary schedule
section E99).
Required Documents
-
Special Consultant form with detailed description of work to be performed and complete
with all signatures
-
Special Consultant time sheet must be submitted to Payroll Services at the end of the
pay period or when the work is completed
Current non-exempt employees who are appointed to the Special Consultant classification
during their normal work hours must submit an approved Absence Form 634 showing the use of vacation credit or personal holiday to cover the
time worked or a memo from the employee's supervisor indicating adjustment to the
employee's regular work schedule.
The following changes to the Special Consultant form will require completion of a new
form:
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